City Commission Meeting
July 18, 2016
11 Blocks of Asphalt Street Overlays

Collinsville City Commission

REGULAR MEETING AGENDA
July 18, 2016, 5:30 P.M.
City Hall Commission Chambers
106 N. 12th Street

1. Call to Order.

2. Invocation.

3. Flag Salute.

4. Roll Call. -- All Present: Garrett, Shafer, York, Bateman, and Francis.

5. Consent: All matters under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from consent by request. A motion to approve the Consent Agenda is non-debatable.

--A. Approval of Minutes from July 5, 2016 Regular Meeting.
--B. Approval of Minutes from June 30, 2016 Special Meeting.
--C. Approval of Claims in the amount of $151,321.70.
--D. Approval of July 8, 2016 Payroll in the amount of $52,046.80.
--E. Approval of Resolution 2016-08, a resolution supporting continued participation of the Main Street Program.
-- Approved

6. Discussion and possible action to adopt Ordinance Number 904, an ordinance amending Ordinance 606, The Zoning Code of the City of Collinsville, Oklahoma, by approving CZ-193; repealing all ordinances in conflict herewith; and declaring an effective date. -- Approved, changing to apartments now on Kyle Smalygo's development across the creek from the day care and across the street from the trailer park (south of Plum St. between 11th & 12th). Still working to complete vacating the alleyway started previously.

7. Discussion and possible action to adopt Ordinance Number 905, an ordinance amending Ordinance 606, The Zoning Code of the City of Collinsville, Oklahoma, by approving CZ-194; repealing all ordinances in conflict herewith; and declaring an effective date. -- Approved ... NW corner of Walnut and 15th (1302 W. Walnut). Planning Commission already had public hearing and approved detached single housing. The density (with smaller lots and more units) is the proposed change ... but still individual brick units ... not apartments.

8. First reading of Ordinance Number 906. -- First reading only as Commissioner Garrett voted no on the emergency motion (which requires all present and yes votes). Responding to Commissioner Garrett's questions.
* There is apparently no current limit
* Based on several citizen questions and complaints and comparison with other local cities ... staff recommends a limit of 3 for either cats or dogs.
* Some leeway would be given for a new litter which might bump that limit temporarily
* Cats and dogs are already required to be registered with the city (pay at police station)
* Questions on other animals ... such as chickens, goats, pigs, etc.
* Fine could be up to $500 depending on city judge's ruling

9.Discussion and possible action to adopt Ordinance Number 906, an ordinance relating to Animal Regulations, Part 2, Chapter 8, establishing and adopting Section 8-34 pertaining to the number of dogs or cats permitted per residence, providing for severability, repealing all ordinances in conflict herewith and declaring an emergency and an effective date.-- no action as not emergency

10. Discussion and possible action declaring Ordinance Number 906 an emergency for the purpose of preserving the public health, safety and/or peace making it effective immediately upon passage and publication. -- No action as not emergency

11. Discussion and possible action to approve asphalt street repairs to be conducted by Hall Blacktop Services in the amount of $27,899 in the following areas:

* North 14th Street – 6 Blocks (Exchange to Birch)
* South 13th Street – 4 Blocks (West South to Prairie)
* North 19th Street – 1 Block (Oak to Broadway-Asphalt Ripple)
-- Approved, 11 total blocks of overlays. Manhole covers to be raised where required. A section of Broadway that had been onthe initial list was removed pending a scheduled water line repair. Already inaproved budget. Chould be done in about 8 days.

12. Discussion and possible action to approve purchase of asphalt and materials for street repairs from APAC Central, Inc. for a cost not to exceed $36,000, State Contract pricing. -- Approved (material for item 11 above)

(Related Previous Coverage -- 2009-10 Plan for Asphalt Overlays)

13. Discussion and possible action to approve plan for Center Street Rehab and drainage area improvements. -- Approved with a rare Mayor York tie breaking vote yes along with Shafer and Bateman yes's -vs- Garrett & Francis no's. A portion of the funding will come from three 'banked" INCOG CDBG grants (totaling about $280K) collected over several years .... with INCOG finally setting a deadline to use the funds by April 2017. A decision would need to be made soon to have a chance at completing a project by then. The controvery was the choice of top material for the completed roadway: either asphalt, brick, or stamped concrete. The brick solution would better match the historic Collinsville streets but was the most costly up front ... but required the least cost to maintain long term. Garrett was in favor of the cheaper (now) stamped concrete solotion but got no 2nd for his motion. Francis has pushed for the brick solution for years. The motion for asphalt (with brick accents) was the one eventually voted on and approved with the estimated total cost of $740K.

Editorial: I agree completely with Commissioner Brad Francis that the best solution would have been to restore the brick street(s) near the postoffice which have been dug up by city crews (for water line repairs) in past years and not properly restored. I hate seeing my tax dollars used and re-used to repave asphalt every few years instead of a nearly permament and more attractive brick street. I do get that this decision was forced by the INCOG (loss of funding deadline) but regret that it was not decided earlier. -- Ted Wright -- July 19, 2016

14. Discussion and possible action to enter into Executive Session for the purpose of conferring on matters pertaining to Economic Development, such that public disclosure of the matter would interfere with the development of products or services or would violate the confidentiality of the business as allowed by O.S. 25, Section (307)(10).

-- Ted Note: I left when the executive session started (~6:24pm) to cover the concurrent youth camps at the HS (cheer) and at Sallee Field (football) for 1st-6th grade kids. So have no results to report for the rest of this meeting.

15. Discussion and possible action on matters discussed in Executive Session.

16. City Manager’s Report.

17. Adjournment.