PUBLIC NOTICE OF MEETING
CITY OF COLLINSVILLE
REGULAR MEETING AGENDA
July 7, 2014 5:30 P.M.
City Hall Commission Chambers
106 N. 12th Street

1. Call to Order.

2. Invocation.

3. Flag Salute.

4. Roll Call. (Absent: Larry Shafer) & (Present: Jerry Garrett, Bud York, Melodie Bateman, & Brad Francis)

5. Consideration and possible action relating to a request for Commission approval of the Consent agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

--A. Approval of June # 2 Payroll in the amount of $44,781.77.
--B. Approval of Claims to close out FY 2013-2014 budget in the amount of $32,248.30.
--C. Approval of Claims in the amount of $11,771.51.
--D. Approval of Minutes from June 16, 2014 Regular Meeting.
--E. Approval of Cemetery Deeds for Donna Binns, 6 spaces.
-- Approved

6. Discussion, consideration and possible action concerning items removed from the Consent Agenda. -- N/A

7. Report from Collinsville Downtown Inc. -- Sherry Campbell & Christine Wilson provided status of recent and planned CDI activities as well as financial status.
* 2014 Hogs 'N' Hot Rods was "screaming" success with record numbers of vehicles (283) and vendors (90) and a huge crowd. A new database system helped streamline the registration & judging process. 150 vehicles pre-registered (mostly online). New credit card processing now supported. The event netted about ~$25K.
* Now using Microsoft Access for record keeping ... tracking property and membership
* Board President Tim Desmond attended the national convention in Detroit (in May)
* CDI participated at the park Independence Day celebration with a photo boothand high striker
* The "Cash Mob" will be started back up July 17th and then each 3rd Thursday monthly.
* "Taste of Collinsville" scheduled for Sept. 18th with jazz theme & street musicians
* "Back Alley BBQ" ...maybe add bluegrass music ... likely with Chamber's Founder's Day ... but the date is not yet determined (maybe October).
* Selection process continues for a new CDI program manager (following Mary Risley's departure).
* ~$29K in operating account
* ~$21K in funding account to support facade grants ... none active at present

8. Discussion, consideration and possible action to appoint Kelly Benham as Park Board member with term expiring May 3, 2018. -- Approved

9. Discussion, consideration and possible action to appoint Billie Reeder as Personnel Board member with term expiring July 1, 2015. -- Approved

10. Discussion, consideration and possible action to appoint Herb Weaver as Personnel Board member with term expiring July 1, 2017. -- Approved

11. City Manager’s Report. -- Pam Polk reported on these topics:
* July 3rd Independence Day celebration was success ... gets bigger each year. Thanks to GRDA for $2500 grant for fireworks.
* City presented proclamation at Terry Due's retirement reception before June 23rd school board meet.
* Many city employees on vacation during summer months
* INCOG meet Tuesday at Sapulpa

12. Adjournment.

PUBLIC NOTICE OF MEETING
COLLINSVILLE MUNICIPAL AUTHORITY
REGULAR MEETING AGENDA
July 7, 2014 immediately following City Meeting
City Hall Commission Chambers
106 N. 12th Street

1. Call to Order.

2. Roll Call. -- same as above

3. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

--A. Approval of June # 2 Payroll in the amount of $32,123.91.
--B. Approval of Claims to close out FY 2013-2014 budget in the amount of $115,975.43.
--C. Approval of Claims in the amount of $104,243.36.
--D. Approval of Minutes from June 16, 2014 Regular Meeting.
-- Approved

4. Discussion, consideration and possible action concerning items removed from the Consent Agenda. -- N/A

5. Public Work Director’s Report. -- Phil Stowell reported on these topics:
* Park & Cemetery ... crews did excellent job mowing prior to Independence Day (& 5 funerals)
* One (6 inch) water line break near Black Jack Lane
* Water treatment ... have a part time job opening
* Street department has been helping with mowing and water dept.
* Sanitation has a job opening
* Electrial Department has been working at the High School and new upper elementary (Ashbury project soon)
* Staying busy
* Well behaved crowd at park July 3rd
* Will replace bricks after manhole repair at alley near plaza/City Hall.

6. Adjournment. -- 5:55pm