Collinsville
Public Schools
1902 West Maple
Collinsville, OK 74021
All persons interested in attending the Special School Board Meeting
for Collinsville Public Schools, Independent District I-6, should make
plans to attend the meeting at the following date, time and place to
wit:
Date: June 23, 2014
Time: 7:00 p.m.
Place: Education Service Center, 1902 West Maple, Collinsville, OK 74021
The
following items will appear on the agenda at the above scheduled meeting
to wit:
NOTE: The Board of Education may discuss, vote to approve, vote to
disapprove, vote to table or decide not to vote on any item on this
agenda.
1) Call to Order and Roll Call of Members.
2) Record of Members Present and Absent. --
All Present (Stout, Ostrander, Johnson, Morrison, & Reed)
3) Requests to Address the Board. -- none
4) Reading of Minutes June 2, 2014 Regular Board Meeting.
-- Approved
5) Approval of Purchase Orders and Payment of Purchase Orders
FY2014 General, Building Funds, Sinking Funds, and All District Funds
- Approval of Budgets, Reports, Allocations and Investments.
-- Approved
6) Presentation by Chad Brewer of Brewer Construction on the Updates
of the Building Projects. -- Brewer had met
independently with the each board member earlier in the week so this
discussion was brief. Upper elementary construction continues on schedule.
Only two slab pours remain. The gym and some classrooms slab was poured
Saturday. Steel is up for some classrooms. Site work continues (including
some large drainage pipes). The unfinished drainage system has worked
well during the recent rains.
The revised high school floor plan was presented and should be ready
to go out for bids in about a week for the site work and demolition
portion. And the remaining portion of the project will go out for
bids later. The target being to have the site ready before students
return mid-August. $5.4 million is still the base bid target. An alternative
bid for additional square feet for the new commons area might push
the budget limits , but the board can decide on that alternative after
bid results are known.
7) Presentation by Mike Stacy of The Stacy Group on the Updates of
the Building Projects. -- Stacy explained the
main difference in the revised high school plan is less square footage.
The main discussion with the board was still wanting to reduce from
the current 3 high school lunch periods down to just 2 and to stay
at that level for several years of potential growth. High School Principal
Jon Coleman indicated he would need seating for a minimum of 350 students
at one time to stay under 3 lunch periods. Stacy indicated the base
bid would allow ~370 students (with round tables and more with long
tables).
8) Discussion and Possible Vote to Approve the Changes to the High
School Building Project. -- Approved, the board
was still apprehensive about the reduced space but agreed the bids
must go out now to get the project underway soon after the recent
delays.
9) Discussion and Possible Vote to Approve Group Life Insurance for
Collinsville Public School Employees. -- (Tabled
without discussion) ... one more item needed further investigation.
10) Discussion and Vote to Approve Activity Fund Fundraisers.
-- Approved
11) Discussion and Vote to Approve Certification of School District
Treasurer. -- Julie Crutchfield was approved
and sworn in. (Julie will also be the Director of Finance .. see item
33).
12) Vote to Approve Certification of Encumbrance Clerk for FY15.
-- Stacie Byrom was approved
13) Vote to Approve Purchasing and Receiving Agent for FY15. --
Melanie Garrett was approved
14) Vote to Approve Certification of Activity Fund Custodian and Co-signers
for FY15. -- Melanie Garrett was approved (with
Lance West & Julie Crutchfield as co-signers)
15) Vote to Approve Minutes Clerk and Assistant Minutes Clerk for
FY15 -- Melanie Garrett was approved (with Stacie
Byrom assisting)
16) Discussion and Vote to Approve School District Permission to Invest
Policy. -- Approved
17) Discussion and Vote to Approve Transfer Activity Fund Monies to
General Fund, Independent District I-6, Treasurer --
Approved (~$16K ... "with every penny needed" in the general
fund based on early indications of state funding in coming year.)
18) Vote to Approve Certificate and Order of Board of Education to
County Clerks and County Treasurers of Tulsa County, Rogers County,
and Washington County. -- Approved
19) Discussion and Vote to Approve the Collinsville Public Schools
Three Year Technology Plan. -- Approved (only
minor changes from previous plan by Larry Meece)
20) Vote to Approve Memo of Understanding with Tulsa Technology Center
for FY2015 School Year. -- Approved (plan similar
to previous years with same fees. Expect more use of E22 virtual classes
as well as "8th-Floor" training. Wendell Johnson indicated
he and Terry Due had toured the new tech campus at Owasso and stated
"it will serve us well".)
21) Discussion and Vote to Approve the Deregulation Application for
Collinsville Alternative School for FY2015. --
Approved (the deregulation is required because of the non-standard
hours at alt-ed, which allows students to have early-day jobs and
also able to use the best teachers after the normal HS hours end.
The Collinsville Alternative school is a model for others and allows
many students to graduate that might not otherwise.
22-23) Proposed Executive Session to Discuss Hiring of personnel,
Pursuant to Section 307 (B) (1) of the Open Meeting Law, O§,
O§, so that the Board May Return to Open Session and Vote to
Hire or Not Hire personnel.
24) Vote to Convene in Executive Session.
25) Vote to Acknowledge Return of Board to Open Session. (7:58-8:58pm)
26) Executive Session Minutes Compliance Announcement. --
Discussion only, no action taken
27) Discussion and Vote to Approve Superintendents and Assistant
Superintendents Recommendation to Hire or Not Hire Classified
Personnel for FY 2015. -- Approved (the recommendation
to rehire all classified support personnel)
28) Resignations: -- Accepted
a) Natalie Bird- MS Science and Social Studies Teacher
b) Debbie Gottschalk- HS English Teacher
c) Sharlotte Perez- HS Spanish Teacher
29)
Hiring: -- Approved
a) Kristina Kay Birkenfeld- Kindergarten Teacher
b) Denise Louise Gates- Kindergarten Teacher
c) Brooke Foster- 3rd Grade Teacher (will actually
be 4th grade)
d) LeAnn Nicholson- MS Science Teacher
e) Paige Margwarth- MS Math Teacher
f ) Rachel Kemper- 1st Grade Teacher (CHS grad)
30) Discussion and Vote to APPROVE Lease/ Purchase Agreements for
FY15. -- Approved
a) OME (Oklahoma Mailing Equip) 1 Annual Payment. --
Stamp machine ~$1K
b) Coke Lease -1 Year -- from Coke sales in
district
c) RCB ESC Building Payment 1 Annual Payment --
~$40K ... 8 more years
d) JD Young- Copier Maintenance Lease -12 Payments --
$5500/mo
e) American Bank of Ok- Bus Lease 1 Annual Payment. --
~$78K ... 3 more years
31) Discussion and Vote to Accept Workers Compensation Bids
for FY2015. -- Approved (only one bid received
... and increased over last year)
32) Discussion and Vote to Approve the Support Personnel Working Agreement
for FY2015. -- Approved -- Julie Crutchfield
and Joyce Hodge were the points of contact for this discussion/negotiation
with the following 5 items changed:
* Paychecks will be spread over 12 months (with smaller checks during
school year to cover summer ... with same yearly total)
* Two existing $600 stipends will also be spread out over the regular
checks during the year (instead of separate checks)
* Remove $20 fees to use personal days
* Step increases ... warning that they might not happen (to preserve
jobs) if budgets down significantly
* Reduced employment probation period (& corresponsing partial
benefits) from 3 to 1 year
(One more item was being discussed with support personnel but did
not reach conclusion in time for this board meet. Certified personnel
discussions are next)
33) Discussion and Vote to Approve Changes to the Collinsville Board
of Education Policy Book. -- Approved
* Teacher evaluation "Tulsa Model" goal setting form will
be added as procedure after the TLE policy.
* Global wording changes for Director of Finance instead of Business
Manager ... and Superintendent's designee instead of assistant superintendent.
34) Assistant Superintendents Report. --
Lance West reported on these topics:
* Janitorial services bid sheet ready ... and janitorial services
will include HS athletic facilities ... after Cindy Shannon knee surgery
* Sally Bowman's HS classroom moved to new location in preparation
for demolotion work at high school this summer.
* Additional hallway ceramic floor tile at CHS
35) Superintendents Report. -- Terry Due
reported on these topics:
* Building projects moving in right direction
... was good decision to move all early grades to single location
... will simplify transportation and other logistics
* June 24th vote is huge for Oklahoma schools
* And in his final school board meeting as superintendent:
-- Thankful for his 28 years here
-- One of key changes he noted was improvement in facilities
.. from "worst" to "much improved"
-- Had great principals that hired great teachers .. supported by
excellent school board members who each had their own strengths
-- Thanks to the board and administration (including Julie/Special
Ed & Jim/Athletics) and support staff
-- business department "facelift" next year is due
-- continue transparency
-- "Bear with Mr. West" & the rest ... as finances will
continue to be a struggle ... hired the right person (Lance)
-- Teacher have cleaned their own rooms in the past when no custodial
budget ... hope it doesn't come to that again
-- Control what we can
-- Appreciates the opportunity ... and we are headed in the right
direction
36) Announcements.
* Connor Crutchfield named to baseball All-State
team (game July 29th)
* All-State Wrestling July 30th (Steltzlen & Hardings)
* Coaches Hall of Fame activities July 27th (Tulsa) ... including
Terry Due's induction
37) Adjournment.
This notice being given and displayed by the authority of the School
Board of Independent District, I-6, acting by and through the undersigned.
By: ________________________________
Terry Due, Superintendent
of Schools
Posted this 20th day of June 2014 at 12:00 p.m. on the door of the
Education Service Center at 1902 West Maple, Collinsville, OK 74021.
Ted
Wright comments in purple