CITY OF COLLINSVILLE, OKLAHOMA
Regular Meeting Agenda
March 18, 2013 5:30 P.M.
City Hall Commission Chambers
106 N. 12th Street

1. Call to Order

2. Invocation

3. Flag Salute

4. Roll Call: (Absent: Shaver & Weaver) + (Present: Sink, York, Francis)

5. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of March # 1 Payroll in the amount of $40,059.74.
B. Approval of Claims in the amount of $78,543.92.
C. Approval of Minutes from March 4, 2013 Regular Meeting.
D. Approval of Budget Amendment in the amount of $1,154.98-Police Department Bullet Proof Vest Grant.
E. Approval of Budget Amendment in the amount of $123.17-Police Department reimbursement for mileage to OKC trip.
F. Approval of Cemetery Deed for Barbara Worley – 2 spaces.
G. Approval of Interlocal Agreement City of Tulsa and City of Collinsville for utilization of the Tulsa Area Community Intervention Center.
-- Approved

6. Discussion and possible action concerning items removed from the Consent Agenda. -- Approved

7. Public Hearing for 2013 CDBG Application -- No public comments were made ... folowing the explanation of the potential grant by Barbara Albritton (INCOG) ... more below

8. Discussion and possible action regarding selection of project for 2013 CDBG Application. -- Approved, application will be made to compete for ~64K in CDBG grants (competing with Glenpool, Skiatook, Sperry and unincorpated Tulsa County) for very restricted use on low income projects.The likely Collinsville project will be for drainage in the 11th-12-Center Street area drainage improvements.

9. Discussion and possible action regarding adoption of CDBG Resolution.-- Approved (an extra step to meet HUD requirements) for item 8

10. Discussion and possible action regarding authorization for Mayor to execute application documents. -- Approved

11. Collinsville Downtown Inc. Report. -- Mary Risley reported on these CDI topics:
* State Main Street finalist list has Collinsville as the potential winner in 5 categories.
* Community Garden between VCO Center and new Cherokee Food Distribution Center. Maureen Wright is coordinating the effort. This is a joint effort with CDI, Cherokee Nation, Collinsville FFA, and OSU. Sign up early for free plots ... with a requirement to donate 10% to the food distribution center.
* Cash Mob Feb 14th at Silver Dollar Cafe with ~14 participants. Next cash mob set for April 11.
* Hogs 'N' Hot Rods planning in progress (for June 8th, 2013)
* Will be in OKC at Capitol next week

12. City Manager’s Report. -- Pam Polk had no report

13. Adjournment.

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COLLINSVILLE MUNICIPAL AUTHORITY, OKLAHOMA
Regular Meeting Agenda
March 18, 2013 immediately following City Meeting
City Hall Commission Chambers
106 N. 12th Street

1. Call to Order

2. Roll Call -- same as above

3. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

--A. Approval of March # 1 Payroll in the amount of $26,161.76.
--B. Approval of Claims in the amount of $271,948.32.
--C. Approval of Minutes March 4, 2013 Regular Meeting.
-- Approved

4. Discussion and possible action concerning items removed from the Consent Agenda. -- n/a

5. Discussion and possible action on approval for repairs to Main Drive Gear System on Clarifier. Cost not to exceed $43,053. -- Approved, the gear system drives the sweeper at the bottom of the tank at the water treatment plant and has been making sounds as if replacement is needed. Have one bid working on another.

6. Public Work Director’s Report. -- Phil Stowell reported on these topics:
* Reviewing 2 bids received for tree trimming (near utility lines)
* Legion building roof complete ... will start cleaning inside now and time for further discussion on future use / improvement design.
* 12th Street asphalt overlay (from Main to RR Crossing) still being discussed with Tulsa County partners. Might be May/June timeframe depending on other county projects. (Pam Polk also mentioned discussion with RR to possibly upgrade crossing at the same time)
* New logos on several city vehicles.

7. Adjournment.

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Gear System Replacement For Water Treatment Plant (Up to $43K)

Legion Building Roof Restored

Bullet Proof Vest Grant