CITY OF COLLINSVILLE, OKLAHOMA
Regular Meeting Agenda
July 15, 2013 5:30 P.M.
City Hall Commission Chambers
106 N. 12th Street

1. Call to Order
2. Invocation
3. Flag Salute
4. Roll Call: (Shafer absent) & (Sink, Weaver, York & Francis present)
5. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

--A. Approval of July # 1 Payroll in the amount of $45,981.52.
--B. Approval of Claims in the amount of $41,170.24.
--C. Approval of Minutes from July 1 2013 Regular Meeting.
--D. Approval of Fiscal Year 2013 Community Development Block Grant Contract between Tulsa County and the City of Collinsville
-- Approved (all but C)

6. Discussion and possible action concerning items removed from the Consent Agenda.
-- Approved, (item C minutes with correction on who opened and closed previous meet)

7. Presentation of ISO Citation to Chief Russell Young from Randy Brogdon. -- Deputy State Insurance Commissioner (Randy Brogdon) read and presented a proclamation to Collinsville Fire Chief Russel Young noting the improvement from 6 to 5 in the city;s fire ISO rating. That rating may result in improved fire insurance rates. The 5 rating puts Collinsville in the top 16% of the (~1600 fire districts in Oklahoma).


8. Report from Mary Risley with Collinsville Downtown Inc.
-- Risley presented the CDI quarterly financial report summary with the recent Hogs 'N' Hot Rods event grossing ~$24K and net expenses of ~$10K. The group's current bank account stands at ~$25K ... which reflects a hugh improvement over some of their earlier 12 years in existance. The community was thanks for their continued support.

9. City Manager’s Report. -- Pam Polk reported on these topics
* Billy Higgons retirement after 50 years with the City.
* Thank you's to the Chamber of Commerce for the recent Appreciation Picnic.
* Wade Lenhart transferred to water department
* Looking to hire cashier
* Governor's task force planning to sell GRDA
-- City's electrical supplier is self funded (instead of state funded)
-- GRDA & MESO have asked city to pass resolution to oppose that proposed change
* City work session to discuss interior work at Veterans Building tentatively set for July 31st at 5:30pm

10. Adjournment.

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COLLINSVILLE MUNICIPAL AUTHORITY, OKLAHOMA
Regular Meeting Agenda
July 15, 2013 immediately following City Meeting
City Hall Commission Chambers
106 N. 12th Street

1. Call to Order

2. Roll Call -- Same as above

3. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

--A. Approval of July # 1 Payroll in the amount of $27,255.90.
--B. Approval of Claims in the amount of $460,137.90.
--C. Approval of Minutes July 1, 2013 Regular Meeting.
--D. Approval of Change Order # 1 in the amount of $3,900 on Walnut Street Water
Tank Painting.
-- Approved

4. Discussion and possible action concerning items removed from the Consent Agenda.
-- N/A

5. Public Work Director’s Report. -- Phil Stowell reported on these topics:
* Tree clearing from electrical lines (by contractor) is ~50% complete
* City staff supported successfuly Independence Day event at park
-- have requested July 3rd date for next year from the fireworks contractor
* Meeting tomorrow (7/16) to determine substantial completion for the park trail project
-- concrete pour across road to complete trail within ADA 5% max grade requirement ... creates slip dip for road traffic
-- benches and tables on order (from corrections dept) ... also charcoal grills
-- now have hardware for LED light fixtures to light trail
* Secutity camera system for park still being investigated
* Mechanical problems with large trash truck have crews putting in 14 hour days to stay on schedule with only one truck now instead of two. Two attempts to repair the trash truck have been unsuccessful. City staff exploring options. (Refuse must be to dump site before 5pm).

6. Adjournment.
-- 6pm

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ISO Citation
CDI Report
Economic Development
More To Paint Tower