City Commission Meet -- July 1, 2013 -- Collinsville, OK -- www.cvilleok.com

CITY OF COLLINSVILLE, OKLAHOMA
Regular Meeting Agenda
July 1, 2013 5:30 P.M.
City Hall Commission Chambers
106 N. 12th Street

1. Call to Order
2. Invocation
3. Flag Salute
4. Roll Call: (Sink & Weaver absent) (with Shafer, York, and Francis present)
5. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

--A. Approval of June # 2 Payroll in the amount of $42,025.53.
--B. Approval of Claims in the amount of $42,776.51.
--C. Approval of Minutes from June 17, 2013 Regular Meeting.
--D. Approval of Service Fee Agreement for Enhanced Emergency Number (E-911) Service between Cox Oklahoma Telecom, LLC and the City of Collinsville.
-- Approved

6. Discussion and possible action concerning items removed from the Consent Agenda. -- N/A

7. Report from Mary Risley with Collinsville Downtown Inc.
* Mary attended National Conference in New Orleans (April)
* Hogs N Hot Rods (225 cars, 55 vendors, almost sold out t-shirts, liked plaza awards, netted about $20K)
* Program Manager training Aug 6-7-8
* Cash Mobs

8. Discussion and possible action to appoint Ron Evans to the Personnel Board with term expiring July 1, 2016. -- Approved

9. Discussion and possible action to approve Ordinance Number 873, an Ordinance amending Ordinance 606, the Zoning Code of the City of Collinsville, Oklahoma, by approving CZ-181/PUD-5; repealing all Ordinances in conflict herewith; and declaring an emergency. (Tract consists of approximately 30 acres located at the northeast corner of East 136th Street North and 129th East Avenue). -- Approved, to RS-3 single family housing ... like previous Ashbury's to south.

10. Consider a motion declaring an emergency on Ordinance Number 873 for preservation of
public health, peace and/or safety making it effective immediately. -- N/A, not enough commissioners present.

11. Discussion and possible action to approve Ashbury Park Phase IV Final Plat, 12.14 acres located at East 133rd Street North and North 135th East Avenue. -- Approved ... continuation of previous phases

12. Discussion and possible action to approve Ashbury Park Phase V Final Plat, 3.54 acres located at East 134th Place North and 131st East Avenue. -- Approved ... continuation of previous phases ... splash pad is potential aminity

13. Discussion and possible action to approve revised City of Collinsville Personnel Manual. -- Approved, met with department heads and worked out issues from previous attempted changes. Unused sick time acural unchanged. 240 hour vacation acural ... with new pay code to big existing acurals with 3 yr payout plan. Floating holiday. Social media policy added.

14. Discussion and possible action to enter into Executive Session for: (5:46 - 6:51pm)

A. The purpose of conferring on matters pertaining to Economic Development, such that public disclosure of the matter would interfere with the development of products or services or would violate the confidentiality of the business as allowed by O.S. 25, Section 307 (C) (10). -- Stan Sallee joined the commissioners in the closed session

B. Discussing negotiations concerning employees and representative of employee groups as allowed by O.S. 25, Section 307 (B) (2).

1. Collinsville Fraternal Order of Police 2013-2014 Contract
2. Collinsville Professional Fire Fighters 2013-2014Contract

C. Matters pertaining to the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee; City Manager Contract, as allowed by O.S. 25, Section 307 (B) (1).

15. Discussion and possible action on matters discussed in Executive Session:

--A. Economic Development -- No Action Required

--B.1 Collinsville Fraternal Order of Police 2013-2014 Contract
-- Approved
--B.2 Collinsville Professional Fire Fighters 2013-2014 Contract
-- Approved

-- C. City Managers Contract
-- Approved

16. City Manager’s Report. -- Pam Polk reported on these topics:
* Prep for July 2nd Fireworks & activities in City Park (... please ride the shuttle buses from the high school) ... contractors will stop work at 4pm to clean up area for 6pm crowd.
* Publicly thank GRDA for increased donation this year ($5K) for fireworks and more
* Thank you to others (like Reasors for donating some of the water mellons)
* VCO Hog Fry Saturday honored Buel Anglen (who was re-districted out of office) ... "Buel has been a great partner with the city"
* Brad Francis added on to Pam Status to mention her recent singing appearance at the Crown Opera Theatre (along with Pam Webb).

17. Adjournment.

COLLINSVILLE MUNICIPAL AUTHORITY, OKLAHOMA
Regular Meeting Agenda
July 1, 2013 immediately following City Meeting
City Hall Commission Chambers
106 N. 12th Street

1. Call to Order

2. Roll Call -- same as above

3. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

--A. Approval of June # 2 Payroll in the amount of $27,694.18.
--B. Approval of Claims in the amount of $50,777.71.
--C. Approval of Minutes June 17, 2013 Regular Meeting.
-- Approved

4. Discussion and possible action concerning items removed from the Consent Agenda. -- N/A

5. Public Work Director’s Report. -- Phil Stowell reported on these topics:
* 19 home start permits brings 2013 year total to 52 so far.
* 12th Street asphalt overlay likely in a few weeks ... hope to cover about 10 blocks .. City buys material & Tulsa County supplies machinery and labor.
* July 2nd activities prep -- fireworks / live band -- ride the shuttle from highschool (starting at 5pm) ... no parking other than handicap & vendors in the park
* The Walnut street water tower has been drained in preparation for re-painting the interior
* Seeking vendor information for survilance cameras for city park security

6. Adjournment.

Ted Wright comments in purple