CITY OF COLLINSVILLE, OKLAHOMA
Regular Meeting Agenda
January 21, 2013 5:30 P.M.
City Hall Commission Chambers
106 N. 12th Street

1. Call to Order

2. Invocation

3. Flag Salute

4. Roll Call -- All Present: Sink, Shafer, Weaver, York & Francis

5. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

---A. Approval of January # 1 Payroll in the amount of 40,304.43.
---B. Approval of Claims in the amount of $66,733.72.
---C. Approval of Minutes from January 7, 2013 Regular Meeting.
-- Approved

6. Discussion and possible action concerning items removed from the Consent Agenda. -- n/a

7. Report from Collinsville Downtown Inc. -- Mary Risley reported on these topics:
* Quarterly Financial Report
* Taste of Collinsville
* Just Treats
* Nominations for state Main Street awards in progress
* Hogs 'N' Hot Rods planning already underway
* 1st Cash Mob was success (~11 participated / Grafitti was selected)
* Next Cash Mob set for Feb. 14th (merchant will be drawn at 4pm)

8. Discussion and possible action to approve Ordinance Number 867, an Ordinance relating to Finance and Purchasing Part 2, Chapter 2, amending, establishing and adopting Section 2-406 relating to when prior approval of Commission required for City Manager to make purchases, providing for severalability, repealing all Ordinances in conflict herewith, declaring an emergency and an effective date. -- Approved, The spending limit for purchases by the City Manager (without prior commission approval) was raised to $25,000 (from $10,000 as it has been for several years). Several nearby communities have a similar $25K limit

9. Consider a motion declaring an emergency on Ordinance Number 867 for preservation of public health, peace and/or safety making it effective immediately. -- Approved

10. Discussion and possible action to approve Ordinance Number 868, an Ordinance relating to Business Regulations and Licensing, Part 2, Chapter 12, amending, establishing and adopting Section 12-1 through Section 12-63 relating to Business Regulations and Licensing, providing for severalability, repealing all Ordinances herewith, declaring an emergency and an effective date. -- Approved, City Manager Pam Polk indicated the ordinance for licensing locall businesseshad been on the books since ~2000 with a $100 fee that was not enforced. This change updated the wording (to be more "business friendly") and reduced the yearly fee to $5. Letter will be sent out to businesses to let them know of the requirement. (Previous Coverage).

11. Consider a motion declaring an emergency on Ordinance Number 868 for preservation of public health, peace and/or safety making it effective immediately. -- Approved

12. Discussion and possible action to approve Second Amendment to Water Tower Lease Agreement with Verizon Wireless. -- Approved. The payment rate was nopt being changed ($~21K/year) as just a few small pieces of equipment would be added (not additional antennae).

13. City Manager’s Report. -- Pam Polk reported on these topics:
* Fire Department presentation of new protective gear (was interrupted by a fie call just as the two fireman were being introduced) --> photo right
* Jennifer Michael -- starte work for the city today
* The city won 3 awards at the Chamber Banquet Saturday

14. Adjournment.

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COLLINSVILLE MUNICIPAL AUTHORITY, OKLAHOMA
Regular Meeting Agenda
January 21, 2013 immediately following City Meeting
City Hall Commission Chambers
106 N. 12th Street

1. Call to Order

2. Roll Call -- All Present

3. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

---A. Approval of January # 1 Payroll in the amount of $27,249.70.
---B. Approval of Claims in the amount of $240,469.27.
---C. Approval of Minutes January 7, 2013 Regular Meeting.
-- Approved

4, Discussion and possible action concerning items removed from the Consent Agenda. -- n/a

5. Discussion and possible action to purchase electric materials and components from Stuart C. Irby Company for Ashbury Phase 3 infrastructure. Cost not to exceed $13,000. -- Approved

6. Discussion and possible action to purchase nine (9) transformers and pad mounts from Wiley Transformer Company for Ashbury Phase 3 infrastructure. Cost $14,275. -- Approved

7. Public Works Director Report. -- Phil Stowell reported on these topics:
* Park Trail -- final punchlist work still continues (sod/drainage issues -- additional inlets being considered)
* Legion roof -- No work evident yet by Vista (contractor) waiting for favorable temperature condition for brick work.
* Water supply levels are not an issue here. Edmond was cited as one example of Oklahoma municipalities rationing now due to the on-going drought ... even in winter-time.

8. Adjournment.

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Business Regulations and $5 Licensing Fees

Water Tower Lease With Verizon Wireless

Electrical Dept. Materials Purchase