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City Commission Meeting
June 20, 2011
Public Nuisance Properties

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PUBLIC NOTICE OF THE MEETING OF THE
COLLINSVILLE CITY COMMISSION

TYPE OF MEETING: Regular
DATE: June 20, 2011
TIME: 7:00 p.m.
PLACE: Commission Chambers, Collinsville City Hall
106 N. 12th Street

Notice and agenda filed in the office of the City Clerk and posted at City Hall at 4:00 p.m. on Friday,
June 3, 2011.
____________________________________
Angela McGinnis, City Clerk
************************************************************************************
AGENDA
1. Call to Order

2. Invocation

3. Flag Salute

4. Roll Call -- all present

5. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of June # 2 Payroll in the amount of $45,126.01.
B. Approval of Claims in the amount of $37,568.10.
C. Approval of Minutes from May 31, 2011 Work Session and June 6, 2011 Regular Meeting.
D. Approval of Cemetery Deeds for: Lee R. Mayes, 3 spaces; Thomas or Amanda Trimble, 2 spaces; Pauline Francis, 1 space.
E. Approval of Budget Supplemental in the amount of $4,019.96 Police Dept for Grant Receipts.
F. Approval of Budget Supplemental in the amount of $1,024.78 Police Dept for Cops Grant.
G. Approval of Budget Supplemental in the amount of $153.65 Police Dept for Refund.
H. Approval of Budget Supplemental in the amount of $4,658.96 ACO Dept for REAP Grant.
I. Approval of Budget Supplemental in the amount of $397.44 Fire Dept for Fire Safer Grant.
J. Approval of Budget Supplemental in the amount of $4,404.19 Fire Dept for Insurance Proceeds.
K. Approval of Budget Supplemental in the amount of $137.73 Cemetery Dept for Refund.
L. Approval of Budget Supplemental in the amount of $4,000.00 Cemetery Dept for REAP Grant.
M. Approval of Budget Supplemental in the amount of $3,000.00 Park Dept for REAP Grant.
N. Approval of Budget Supplemental in the amount of $176,803.08 Reimbursement from 2009 Bond for Phase II Streetscape.
O. Approval of Contract between City of Collinsville and Limestone Fire Protection District.
-- approved? (note: the meeting was beyond this item by the time I arrived but could have only been approved in the short time missed -- Ted)

6. Discussion and possible action concerning items removed from the Consent Agenda. -- n/a

7. Discussion and possible action to enter into executive session on matters pertaining to Economic Development within the City of Collinsville as allowed by O.S. 25, Section 307 (B) (10).

8. Discussion and possible action on any matter discussed in Executive Session. -- no action following commission's closed door meet with Ricky Hayes of Retail Attractions, Inc., -- (2009 sample previous coverage)

9. PUBLIC HEARING – Regarding 2011 Tulsa County Urban County CDBG Program application. -- Barbara Albritin? (INCOG) presented the limited options available for ~$203K low-income support project funds competed for by other similar sized (smaller) Tulsa County communities (Skiatook, Sperry, Glenpool, unincorporated, ...). Past grants were used here for the senior citizen's center (near the fair ground) as a survey to determine benefit of more than half of residents benefiting are low-income were not required. A collinsville grant application might be in the range of $80K but was not defined yet but would need to be defined soon to meet a July 18th deadline.

10. Discussion and possible action regarding selection of 2011 CDBG Project. ---- tabled, will likely be back on next agenda to select a specific project.

11. Discussion and possible action regarding Resolution Number 2011-06 regarding CDBG Project. -- approved, with no specific project selected.

12. Discussion and possible action regarding approving submission of 2011 CDBG application. -- tabled

13. PUBLIC HEARING – Discussion and possible action concerning action to declare the property at 709 N. 12th Street a public nuisance and detrimental to the health, safety or welfare of the general public, and proceed with action to abate said property.

The commission approved a 30 day period for the property to be "abated" meaning the nusiance building be removed in that period by the owner (who was not present at the meeting) or the city would do the demolision after that period and bill the owner. Code enforcement officer Steve Tinker stated the taxes had not been paid on the property for the past 3 years (but that 3 and and a 1/2 years no payment was required before a sherrif's sale for back taxes was likely).

2010 Fire
I recall the house was vacant during the Dec. 2007 ice storm clean up also -- Ted

14 PUBLIC HEARING – Discussion and possible action concerning action to declare the property at 1801 W. Main Street a public nuisance and detrimental to the health, safety or welfare of the general public, and proceed with action to abate said property.

The commission approved a 30 date period for the property owner (Mr. Moore) to "abate" (demolish) the nusiance. Mr Moore agreed the property was an "eye-sore" and that renters had torn up the property about 13 months ago. He agreed to comply with the commission ruling and that he would pay the cost (as he had always paid his bills for 66 years). His one request was denied by the commission (blaming abatement ordinance limitations) that he be allowed to leave the ground-level slab if it looked viable for future use after the top structure was removed. He had also requested to see the bids the city received for the work, but was told the city might do the work themselves, but that he had the option to get his own bids and/or do the work himself before the 30 days expired.

15. Discussion and possible action regarding July 4th activities. -- no action. The city had previously released info (this week) that the fireworks would be held Friday July 1st, 2011. Activities will start at 6:30 with buses from CHS to help with lack of parking. Topics include watermellons, snow cones, pop corn, Round Up Club concession, $3K GRDA grant for fireworks, no immate labor this year, should allow car entry for drop off .. but vehicles must then leave.

16. City Managers Report. -- Pam Polk reported on these topics:
* Chamber of Commerce appreciation "picnic" for city employees will be at city plaza (instead of park) July 7th with a tent for shade and hopefully additional merchant participation with the downtown location.
* New city cashier (Pam Euler) starts soon.
* Next commission meet is Tuesday July 5th (due to Monday holiday)


17. New Business (business which was not foreseen prior to the posting of this agenda.) -- Commissioner Dee Sink asked if the city could investigate cost of a shade structure (tent) for the city park playground equipment.-- no formal action was taken.

18. Adjournment.


PUBLIC NOTICE OF THE MEETING OF THE
COLLINSVILLE MUNICIPAL AUTHORITY

TYPE OF MEETING: Regular
DATE: June 20, 2011
TIME: Immediately following City Meeting
PLACE: Commission Chambers, Collinsville City Hall
106 N. 12th Street

Notice and agenda filed in the office of the City Clerk and posted at City Hall at 4:00 p.m. on Friday, June 17, 2011.
____________________________________
Angela McGinnis, City Clerk

**********************************************************************************
AGENDA


1. Call to Order

2. Roll Call -- all present

3. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of June # 2 Payroll in the amount of $26,042.06.
B. Approval of Claims in the amount of $34,491.24.
C. Approval of Minutes of the May 31, 2011 Work Session and June 6, 2011 Regular Meeting.
D. Approval of Budget Supplemental in the amount of $24.00 for Collected State Building Code Fees.
F. Approval of Budget Supplemental in the amount of $114.17 for Refund on equipment in Water Department.
-- approved

4. Discussion and possible action concerning items removed from the Consent Agenda. -- n/a

5. Public Works Director Report. -- Phil Stowell reported on these topics:
* S-Curve/Hwy 20 alignment status was provided to the pubic this week with a 2 week projection of anticipated work planned. An ODOT meeting Wednesday should provide additional detail to city staff who will attend
* 2 new residential building permits issued.
* Dog run fencing added at new amimal shelter building but air conditioning still remains to be installed.

6. New Business (business which was not foreseen prior to the posting of this agenda.) -- Commissioner Bud York requested City Attorney (Ken Underwood) consider revision to the nuisance ordinance to allow an option to allow leaving a slab during abatement if deemed to not be a part of a nuisance. -- no formal action taken

7. Adjournment.


Ted Wright comments in purple

Economic Development Executive Session

Public Hearings For:
* CDBG Program application
* 709 N. 12th Nusiance
* 1801 W. Main Nusiance

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2011
Collinsville, Oklahoma