| Collinsville
Public Schools -- 1119 West Broadway -- Collinsville,
OK 74021 All
persons interested in attending the Regularly Scheduled School Board Meeting for
Collinsville Public Schools, Independent District I-6, should make plans to attend
the meeting at the following date, time and place to wit: Date:
Feb. 9, 2009 Monday
Time:
7:00 p.m. Place:
Education Service Center, 1119 W. Broadway Collinsville, OK 74021
The following items
will appear on the agenda at the above scheduled meeting to wit:
NOTE: The Board of Education
may discuss, vote to approve, vote to disapprove, vote to table or decide not
to vote on any item
on this agenda. Note:
I missed items 1-6 while at the Park Board Meet. -- Ted
1) Call to Order and Roll Call of Members.Donna
Sears, Wendell Johnson, Steve Stout, Memory Ostrander, and Joe Hampton. -- all
present
2)
Record of Members Present and Absent.
3) Presentation By The Constituency.
4)
Reading of Minutes - January 12, 2009 Regular Meeting.
5) Approval of Purchase
Orders and Payment of Purchase Orders - FY2009 General and Building Funds
All District Funds - Approval of Budgets, Reports, Allocations and Investments.
6) Discussion and Vote to Approve Activity Fund Fundraisers.
7) Discussion
and Vote to Amend the FY2008-2009 School Calendar. -- approved,
see revised calendar (above right) with the pre-allocated 3 weather days now regular
attendance days and the 3 extra missed days added at the end of the school year
making May 27th the new "Last Day of Classes" assuming there are no
additional weather outages.
8) Discussion and Vote to Accept Bid for
High School Track Bleachers. -- approved, the low bid by
Command Construction (of Jenks) was accepted (~$224K). Several bids were received
with the next lowest at ~$239K. The 140 days to completion will require some temporary
bleachers at the planned tri-or-quad track meet here April 20th.
9)
Discussion and Vote to Approve 307 Federal and State Appropriations Increase.
-- approved, increasing enrollments have added ~$815K bringing
the total budgeted yearly expenditures to more than $15.7 million for the school
year. Much of that increase had been anticipated with hiring of additional teachers.
10) Discussion and Vote to Approve Contract for Audit for 2008-2009
Year. -- approved, Kerry Patton will audit as in the past.
The most recent audit is just completed and will be reported at the next board
meet if Patton is available as he has several other schools to report to also.
11) Discussion and Vote to Approve AIDS Curriculum and Update. --
approved, little if any change from last year. As
always students may opt out by parent request but the presentation is required
by state law.
12) Resignations: Alicia Crew, HE Café. --
accepted
13) Hiring of Personnel: -- approved
a) Kimberly Brown, HE T.A.
b) Tiffany Wamego, HS Special Needs T.A./Para
c) Alice Gillenwater, WI Special Needs/Para.
14) Discussion and Vote to Approve
Annual Dropout Report for Grades 7-12 for FY2008. -- No
dropouts for the middle school as kids under 16 are required to attend school.
The current dropout number for CHS this year is 24 (out of 715 srudents) but that
number varies as students may reenter later. CHS Principal Cory Slagle indicated
that number would be higher if not for the successful alternative school program
here.
15) Discussion and Vote to Approve Annual Student College Remediation
Report.-- this report indicated the number of CHS students
that needed some type of college level remediation in math and english. Sorry,
I was still working my notes for the dropout report above and missed these numbers
... one was 16 of 52 but don't know if was math or english? -- Ted
16) Discussion of Facilities Rental and Usage. -- this was
a report by acting Athletic Director Lance West who has been tasked with trying
to set a potential new set of policies and fees for use of school facilities by
non-school organizations and individuals (such as little league activities or
meetings in the commons, etc). The goal is to set a fair, consistant policy that
will cover the school's expenses including utilities, janatorial services, liability,
and key control / use tracking. West has been involved in setting similar policies
at other schools where he has worked and knows any change will not be popular
with all. The new policies (if eventually approved by the school board) would
likely not take effect until the new fical year start in about 4 months. The board
took no action tonight but recommended community organizations be involved in
the process of determining the new policy. One of the drivers for the policy is
anticipated funding decreases in the next year or so.
17) Assistant
Superintendent’s Report. -- Terry Due reported on the
following topics:
* Based on a letter from the USDA the Collinsville Schools
did remove peanut products from the menu for about 10 days while there was some
uncertainty but it has been determined that none of the recalled peanut products
were in the supply used by the USDA (or Collinsville Schools) and the menus are
back to normal now. [Related
national coverage]
* Several issues at the middle
school gym have been (or are in the process of being corrected). The chained east
door was not authorized and has should not happen again. Several other items were
listed in an unsigned letter which are being addressed. Pat Herald interjected
that a concern raised that bond money was not being spent there as promised was
incorrect. Improvements were slated for the dressing room and locker areas which
have already been made although on-going maintenance and repairs continue. There
were not provisions in the bond for bleachers or a different floor surface or
new roof, etc. Herald indicated he would likely recommend some type of building
maintenance amount be included in future bonds.
* The chilling tower at the
middle school is not functioning correctly and a preliminary extimate of ~$3800
to repair the unit (which is only about 4 years old but no longer under warranty)
is being investigated.
18) Superintendent’s Report. --
Pat Herald reported (again) that funding "cutbacks are coming" with
the worst news likely to come in about a year. The school is doing all they can
to control spening in the meantime to prepare.
*
After a brief discussion of several buses delayed hours in completing their bus
routes during the ice storm that hit Monday Jan. 26th, Pat Herald promised that
the schools would improve their policies to try to prevent a repeat of that circumstance.
An earlier release from school was apparently discussed but not implemented as
the roads were still in reasonable shape (before changing drastically in less
than an hour) and wanting to avoid taking kids home before all parents could be
notified. Herald and the transportation director (Louis Keith) both indictated
they had never before had a road / timing situation as bad as this one in their
30+ years with the school.
19) Announcements. --
Cory Slagle indicated that the first day of EOI testing had a setback when all
the computers blanked out at once, but after that was corrected the computer based
testing seemed to have raised the test scores. Kelly Hamlim indicated she had
seen similar results at the middle school as the kids seem more focused with computer
testing.
20) New Business: (if any, of an emergency nature or that
was not known at the time the agenda was posted). -- none
21) Adjournment This
notice being given and displayed by the authority of the School Board of Independent
District, I-6, acting by and through the undersigned. By:
Pat Herald, Supt. of Schools Posted
this 6th day of February, 2009 at 1;30 p.m. on the door of the Education Service
Center at 1119 West Broadway, Collinsville, OK 74021.
--
Ted Wright's comments added in purple ------------------------------------------------------------------------------ Note:
I posted this photo (Saturday) before I got a digital text agenda (Monday) --
Ted
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