AGENDA
PUBLIC NOTICE OF THE MEETING OF THE
COLLINSVILLE CITY COMMISSION REGULAR MEETING
MONDAY, DECEMBER 7, 2009 AT 7:00 P.M.
COMMISSION CHAMBERS, CITY HALL, 106 N. 12TH ST.
COLLINSVILLE, OKLAHOMA

1. Call to Order. -- 2. Flag Salute. --
3. Roll Call: all present except Bateman
Mayor Stan Sallee _____
Commissioner Pam Porter _____
Commissioner Bud York _____
Commissioner Melodie Bateman _____
Commissioner Billie Reeder _____

I was attending the concurrent school board meeting so have no results to report for the first few city agenda items. -- Ted Wright

4. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of November #2 Payroll in the amount of $40,923.23 and December #1 Payroll in the amount of $40,442.35.
B. Approval of Claims in the amount of $16,735.91.
C. Approval of Minutes of the November 16, 2009 Regular Meeting.
D. Acceptance of Grant from the Tulsa Area Agency on Aging in the amount of $3,500.
E. Approval of Supplemental Appropriation for donation from citizen to Police Department in the amount of $1,700.
F. Approval of Supplemental Appropriation for donation from Wal-Mart to Police Department in the amount of $1,000.
G. Approval of Supplemental Appropriation for Fire Department Grant in the amount of $5,100.

5. Discussion, consideration and possible action on items removed from the Consent Agenda.

6. Public Hearing Regarding Tulsa County Urban County CDBG Application.

7. Discussion, consideration and possible action on selection of Community Development Block Grant Project.

8. Discussion, consideration and possible action on approval of Submission of Tulsa County Urban County CDBG Application and Authorization for Mayor to Execute. -- The city voted to try for funds for sewer improvements with a backup application for more improvements at the Senior Cituzens Center (adjacent to the fairgrounds). I missed the early discussion but understand there are low income thresholds (& surveys required) for most projects ... but apparently ~$69K is available.

9. Discussion, consideration and possible action to approve one time pay stipend for city employees. -- Option 4 was approved for the traditional "Christmas" bonus for 38 full-time and 8 part-time city employees. Without a full packet to see the numbers (like the commissioners receive) it is hard to describe what was discussed but I believe the total was roughly $11,000. -- Ted

10. Discussion, consideration and possible action on Rules of Meetings and Record keeping. -- no motion was made or voted on but after additional discussion (continued from the previous meeting) a synopsis of discussion (at the common sense descretion of the city clerk) will be in the minutes of meetings. That can be added to or corrected by vote of commissioner at subsequent meetings.

11. Discussion, consideration and possible action to approve Resolution No. 2009-19, a Resolution establishing rates and charges for electrical services provided by the City of Collinsville Municipal Authority. -- City electrical rates were increased (including base rate and usage by killowat hours) per the following table. To be effective starting with January 2010 usage and February nilling. The increase is also subject to review if/when GRDA reduces their wholesale rate. City manager Polk estimated the overall customer increase at ~6% and intended to offset $220K in GRDA increase. (Previous Coverage)

12. City Manager Report. -- City Manager Pam Polk reported on the following topics:
* Monday Dec 7th meeting on Collinsville jail design/operation
was attended by Judge/ police/ Tulsa County and architect Jim Grabbert & was very productive. The basic jail design was endorsed with a few design corrections to be made before it is bid ready. There was also discussion on operational (& liability) considerations as the city has not operated a jail here since the Dec. 1, 2001 city hall fire (with prisioner being transported to Owasso instead until the new jail can be built).
* City employee Christmas party Thursday
* Christmas Parade Saturday (& Lunch with Santa in City Hall)
* Park pre-bid meeting (is now Dec. 17th 2pm with bids due by Jan. 6th)

13. New Business (business which was not foreseen prior to the posting of this agenda.) -- none

14. Adjournment.

POSTED BY: Angela Long, City Clerk
DATE: 12/04/09
TIME: 6:00 p.m.

IF YOU REQUIRE SPECIAL ACCOMMODATION PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PLEASE NOTIFY CITY HALL BY 3:00 P.M. THE DAY OF THE MEETING.

1. Call to Order. -- 2. Roll Call: -- all present except Bateman
Chairman Stan Sallee _____
Trustee Pam Porter _____
Trustee Bud York _____
Trustee Melodie Bateman _____
Trustee Billie Reeder _____

3. Consideration and possible action relating to a request for Trustee approval of the Consent Agenda. All matters listed under "Consent" are considered by the Authority Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of November #2 Payroll in the amount of $23,789.64 and December #1 Payroll in the amount of $23,640.84.
B. Approval of Claims in the amount of $81,401.21.
C. Approval of Minutes of the November 16, 2009 Regular Meeting and November 23, 2009 Special Meeting Minutes.
D. Approval of Supplemental Appropriation for loan on Electric Bucket Truck in the amount of $91,869.
-- approved

4. Discussion, consideration and possible action on items removed from the Consent Agenda. -- n/a

5. Discussion, consideration and possible action concerning contract with Holloway, Updike and Bellen on Collinsville Westside Wastewater System Expansion. -- approved, contract not to exceed $256K

6. Discussion, consideration and possible action to approve one time pay stipend for trust employees. -- approved (option 4)

7. Discussion, consideration and possible action to approve Resolution Number 2009-20, a Resolution establishing rates and charges for Electrical Services provided by the Collinsville Municipal Authority. -- approved (see description above under city commission agenda)

8. New Business (business which was not foreseen prior to the posting of this agenda.) -- none

9. Adjournment.

POSTED BY: Angela Long, City Clerk
DATE: 12/04/09
TIME: 6:00 p.m.

IF YOU REQUIRE SPECIAL ACCOMMODATION PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PLEASE NOTIFY CITY HALL BY 3:00 P.M. THE DAY OF THE MEETING.

----- Ted Wright comments in purple