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City Commission Meeting
November 16, 2009
Economic Dev. Concerns

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AGENDA
PUBLIC NOTICE OF THE MEETING OF THE
COLLINSVILLE CITY COMMISSION
REGULAR MEETING
MONDAY, NOVEMBER 16, 2009 AT 7:00 P.M.
COMMISSION CHAMBERS, CITY HALL, 106 N. 12TH ST.
COLLINSVILLE, OKLAHOMA

1. Call to Order. -- 2. Flag Salute. -- 3. Roll Call: -- all present
Mayor Stan Sallee _____
Commissioner Pam Porter _____
Commissioner Bud York _____
Commissioner Melodie Bateman _____
Commissioner Billie Reeder _____

4. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of November # 1 Payroll in the amount of $39,208.64.
B. Approval of Claims in the amount of $55,525.71.
C. Approval of Minutes of the November 9, 2009 Regular Meeting.
D. Approval of Resolution No. 2009-18, CDBG 2009 Tulsa County Urban County.
E. Approval of Cemetery Deeds: Steve or Sherrill Kesterson, 4 spaces; Phillip Joe or Lynda Ogle, 2 spaces; Gail Rogers, 1 space.
-- approved except item C (Nov. 9th minutes) moved to next agenda item.
5. Discussion, consideration and possible action on items removed from the Consent Agenda.
-- approved, motion to review tapes of Nov. 9th meeting to supplement detail on items 6 (discussion on length of contract term for WWAH) and item 8 (discussion on followup review meetings on design for streetscape phase II) and possible update to minutes for approval at next meeting. [Ted: I particularly enjoyed this lengthy discussion as I face the same issue each meeting on how much detail to include and what is important for my cvilleok.com viewers who get their only info on city meetings from this media. Apparently the current official minutes are bare bones with the motion and the vote. The tapes (or CDs?) of the meetings are backup but are not kept longterm.]

6. Discussion, consideration and possible action on contract with Retail Attractions, LLC. -- no vote or action was taken but Commissioner Bateman posed questions on whether the city was getting their money's worth on this contract with Ricky Hayes ... and concerned that the promise tro provide at least quarterly status at the city meetings was not being provided. A work session to followup on these concerns is the likely next step and to also provide more specific direction on the types of businesses desired.

7. Discussion, consideration and possible action to approve Ordinance No. 841, an Ordinance relating to Finance and Budget Administration, Part 7, Chapter 6, establishing and adopting Section 7-610 providing for an Emergency Service Fee for 911 Voice Over Internet Protocol, providing for severability, repealing all Ordinances in conflict herewith and declaring an emergency and effective date. -- approved, the fee is to apply to all providers and is collected by INCOG. 50 cents per month fee with a small number of users at this point.

8. Consider a motion declaring an emergency on Ordinance No. 841 for preservation of public health, peace and/or safety making it effective immediately. -- approved

9. City Manager Report. -- Pam Polk reported on the following topics:
* Incode? training at City Hall Monday & Tuesday (City gets two free training spots for hosting)
* ~$69K grant potential from ___? meeting
* Regional City Managers meeting Wednesday
* INCOG legislative meeting (including Rep. Sears)
* City Hall Closing Nov. 26-27 for Thanksgiving
* City Employee party Dec. 1oth

10. New Business (business which was not foreseen prior to the posting of this agenda.) -- none

11. Adjournment.

POSTED BY: Angela Long, City Clerk -- DATE: 11/13/09
TIME: 4:30 p.m.


AGENDA
PUBLIC NOTICE OF THE MEETING OF THE
COLLINSVILLE MUNICIPAL AUTHORITY
REGULAR MEETING
MONDAY, NOVEMBER 16, 2009 IMMEDIATELY FOLLOWING CITY MEETING
COMMISSION CHAMBERS, CITY HALL, 106 N. 12TH ST.
COLLINSVILLE, OKLAHOMA

1. Call to Order. -- 2. Roll Call: -- all present
Chairman Stan Sallee _____
Trustee Pam Porter _____
Trustee Bud York _____
Trustee Melodie Bateman _____
Trustee Billie Reeder _____

3. Consideration and possible action relating to a request for Trustee approval of the Consent Agenda. All matters listed under “Consent” are considered by the Authority Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of November # 1 Payroll in the amount of $22,516.37.
B. Approval of Claims in the amount of $187,225.92.
C. Approval of Minutes of the November 2, 2009 Regular Meeting.
-- approved

4. Discussion, consideration and possible action on items removed from the Consent Agenda.
-- n/a

5. Presentation from Carolyn Dougherty GRDA Chief Financial Officer, regarding rate increase. -- no action (will likely be agenda item in December for city to react to GRDA rate increase that takes effect Jan. 1, 2010). GRDA is raising their rates by more than 10% to avoid defaulting on their bond debt due to less electrical consumption by customers in the economic downturn and mild weather in past year.) Pam Polk indicated the city may be able to absorb at least some portion of the increase but would have to pass on most to the city customers. The GRDA debt crisis should be greatly reduced by mid 2014 when some long term debt is paid off. Sample charts below from the GRDA presentation:

6. New Business (business which was not foreseen prior to the posting of this agenda.) -- none

7. Adjournment.

POSTED BY: Angela Long, City Clerk
DATE: 11/13/09
TIME: 4:30 p.m.


IF YOU REQUIRE SPECIAL ACCOMMODATION PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PLEASE NOTIFY CITY HALL BY 3:00 P.M. THE DAY OF THE MEETING

----- Ted Wright comments in purple

Voice Over IP 911 Fee

GRDA Rate Increase
Starts In January 2010
Maybe As High As 10%? Pass Thru By City

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Copyright
2009
Collinsville, Oklahoma
The Oklahoma Alliance for Animals (Jamee Suarez and her sister Robin Suarez) presented a $1000 check to Mayor Stan Sallee & Dr. Susan Babbitt for the Ward-Wiseman Animal Haven. Tracy Baldwin and Sam Francis were also there from WWAH at the 11/16/2009 City Commission meeting..
GRDA officials