Board of Education Regular Meeting Monday, July 15, 2019 6:00 PM Collinsville Public Schools
1902 W Maple
Collinsville, OK 74021

1. Call to Order and Roll Call of Members
2. Record of Members Present and Absent -- Present (Stout, Bess, McElroy & Ostrander) + Absent (Reed)
3. Request to Address the Board -- none

4. Consent Agenda: Discussion and Vote Items (a. -p.) of the Consent Agenda 4.a. Approval of the June 26, 2019 Regular Board Meeting Minutes,
4.b. Approval of Purchase Orders and Payments of Purchase Orders -FY 2019 and FY 2020 General and Building Funds , All District Funds- Approval of Budgets , Reports , Allocations and Investments
4.c. Approval of the Activity Fund Fundraisers as Attached
4.d. Approval of the Athletic Head Coaches for FY2020
4.e. Approval of the Alternative School Calendar for FY2020
4.f. Approval of the Student Transportation Contract with Tulsa Technology Center for FY2020
4.g. Approval of the Title III Consortium Member Cooperative Agreement for FY2020
4.h. Approval of the Extra Duty Salary Schedule for FY2020
4.i. Approval of the Support Salary Schedule FY2020
4.j. Approval of Memorandum of Understanding with Tulsa Tech eSchool for FY2020
4.k. Approval of Contract with Tulsa Tech Aerospace Academy Program for FY2020
4.l. Approval of Student Handbooks FY2020 (Elementary (ECC,Herald,CUE), Wilson 6th Grade Center, Middle School, High School and Alternative Ed)
4.m. Approval of Contract for Speech Language Services with Carlyn Heinrichs for FY2020
4.n. Approval of the Professional Development Plan for Collinsville Schools FY 2020
4.o. Approval of Memorandum of Understanding with YouthCare of Oklahoma for FY 2020
4.p. Approval of Contract with Grand Lake Mental Health for FY 2020
-- Approved

5. Presentation by Brewer Construction- Chad Brewer -- Nearing end of projects; CUE addition will be done by end of week inside, following week for outside; HS Annex likely done by end of week inside; Band room delayed by carpet, should allow kids in July 24 (or maybe 26th?), asphalt lot next week; Ag building is very close

6. Discussion and Vote to Accept Board of Education Policy Changes -- Approved, several policy updates for name/title changes with Dale Harp instead of Julie Crutchfield on several special ed policies and activities in addition to just athlectic for Brad Cantrell; also state change to no "low-point" beer

7. Approval of CNP Bids for Groceries. Produce, Milk and Pizza for FY2020 -- Approved -- Grocery renewal with Campus Smart; produce with Frontier; milk with Highland; and pizza with Mazzios

8. Financial Presentation- Julie Crutchfield -- "In Great Shape"; $19.3 million revenue & $18.9 million expenses. Payroll is 84% of expenses (many other local schools are in the >90% range).

9. Directors Report --
* Brad Cantrell (Athletic/Activities Director)
-- Fall sports practices have begun except football
-- Coach Clinics & All State games soon
-- Football Reserved Seating changes -- reserved area will be condensed & permacap (red plastic) added over the metal ... starting in August (will take ~3 days); will be easier for folks to recognize difference from general seating; opens up about 400 additional non-reserved seats; about 45% of reserved had been comp'd and many not used.

* Kelly Hamlin -- Our teacher of the year (Christiana Vogel) finished in the top 25 of state
* Julie Crutchfield -- employee contracts almost ready to be signed

10. Superintendent's Report -- Lance West:
-- 3rd annual school safety summit July 15th
-- Traffic meeting -- working on new CUE road and signage / arrows
-- "Fancy" school sign for new CUE entry off 126th will be about $20K which is too much for current budget -- will have to be done later
-- Football/soccer "visitor" side stadium flooring improvements continue
-- Small Wilson (fire) smoke damage cleanup in progress
-- Some bond money still in reserve for new buildings

11. Proposed executive session to discuss the employment of Certified Personnel and to Review the Superintendent's Quarterly Evaluation. 25 O.S. Section 307(B)(1).
12. Vote to Convene in Executive Session
13. Acknowledge Return of Board to Open Session
14. Executive Session Minutes Compliance Announcement
-- 6:46-7:38pm

15. Hiring: -- Approved
15.a. Jana Oder- Elementary Mentor Teacher -- as needed for new teachers (1st-6th grade)

16. Announcements -- none

17. New Business -- Approved
* Nancy Mitchell resigned as para & hired as MS special ed teacher
* Sydney Inman resigned -- moving away -- ECC Art Teacher
* Gay Cowles resigned -- moving away -- para at Wilson
* Sara Young resigned -- Herald para

18. Adjournment -- 7:47pm