Board of Education March 06, 2017 6:00 PM Collinsville Public Schools 1902 West Maple Collinsville, OK 74021
All persons interested in attending the Regular Meeting School Board for Collinsville Public Schools, Independent District I-6, should make plans to attend the meeting at the above date.

NOTE: The Board of Education may discuss, vote to approve, vote to disapprove, vote to table or decide not to vote on any item on this agenda.

1. Call to Order and Roll Call of Members
2. Swearing In of New Board Member for Seat #2 -- Tim Bess was sworn In
3. Record of Members Present and Absent. -- All present: Steve Stout, Memory Ostrander, Wendell Johnson, Tim Bess, and Tim Reed.
4. Request to Address the Board. -- none

5. Consent Agenda: Discussion and Vote to Approve Items a-e of the Consent Agenda.
-- a. Approval of the 02/13/2017 Regular Board Meeting Minutes.
-- b. Approval of Purchase Orders and Payment of Purchase Order- FY 2017 General and Building Funds, All District Funds- Approval of Budgets , Reports, Allocations and Investments
-- c. Approval of the Activity Fund Fundraisers as Attached.
-- d. Approve Closing of American Bank Of Oklahoma Account Ending *3243 and Transferring Remaining Balance to American Bank of Oklahoma Account Ending *6126.
-- e. Approve Surplus No Longer Needed- District Technology - e tabled to later meet
-- Approved only a-d

6. Discussion and Vote to Accept the Audit from Kerry Patten C.P.A., for the 2015-2016 school year. -- Approved, with no issues discovered for 2015-16 school year.
7. Discussion and Vote to Approve the Engagement Letter and Contract for Kerry John Patten, C.P.A. for the 2016-2017 Audit for Collinsville Public Schools. -- Approved

8. Building Site Reports --
* Mrs. Hammond and 4 young ECC students demonstrated their "Really Great Reading" skills for the school board..
* Herald Elem: Bingo Night raised ~$3K & ready for testing season
* 6th Grade: Time to pre-enroll next year's 6th graders (& 7th STEM to visit)
* Alternative: 4 new students ... ~38 total now ... graduated 11 so far ... a few from CMS

* Middle School:
-- Pep Assembly last week ... can't fit all 7th & 8th graders in MS gym seats
-- 12 chorus superiors at solo and esemble contest
-- STEM at NEO - 1st Children's Story - 2nd in Photography
-- Long list of STEM winners at State Competition
-- Tulsa Tech came today to talk to 8th graders as they prepare for HS
-- Lifeline Suicide Prevention training - will talk to 8th graders
-- Dance March 21st
-- Ben Davis read great comments from his 7th & 8th graders after watching the President's congressional address - in his currents event / social studies class

* High School:
-- Venture Club - camping and slack line at State Park
-- ~200 pounds of food donated to Dividing Break
-- Olivia Duncan named Oklahoma Academic All-State
-- CHS Prom April 22 at Zoo again
-- NHS partnering with Oologah for senior citizen's prom
-- Winter Guard 1st place - Band doing great - many Division I's
-- Wednesday CPR training for Juniors (and then ACT test March 21st after spring break)
-- 364 earned exemption Friday for extra day of spring break
-- 13 valedictorians & 3 salutatorians
-- Lifeline Sucide Preventing training and parent meeting

9. Board to Consider and Take Possible Action, in the absence of the President and/or Clerk, to Appoint an Acting President and/or acting Clerk for the School District to Execute Any and All Documents Pertaining to Setting the Maturities, Date, Time and Place of the Bond Sale. -- n/a

10. Board to Consider and Take Action on a Resolution Determining the Maturities of, and Setting a Date, Time and Place for the Sale of the $1,335,000 Building Bonds of this School District; and Designating Bond Counsel for this Issuance of Bonds. -- Approved with the special meeting date set for April 5 (noon)

11. Proposed Executive Session to Discuss Re-employment of Director of Student Activities, Director of Teacher and Student Services, Director of Special Education and Finance, Principals and Asst. Principal Pursuant to 25-OS ss 307(B)(1) of the Open Meeting Law,
12. Vote to Convene in Executive Session
13. Acknowledge Return of Board to Open Session
14. Executive Session Minutes Compliance Announcement
-- 7:13 - 8:20pm

15. Vote to Hire the Director of Student Activities, Director of Teacher and Student Services, Director of Special Education and Finance, Principals and Asst. Principals for the 2017-2018 School Year. (as Attached)
16. Discussion and Vote to Reorganize District I-6 Board of Education.
-- Approved rehiring the following:
* Director of Finance and Special Services - Julie Crutchfield
* Director of Teacher and Student Services - Kelly Hamlin
* Director of Student Activities - Jim Riley
* High School Principal - Scott Kiker
* High School Asst. Principal - Kurt Boomer
* Middle School Principal - Dale Harp
* Wilson 6th Grade / Alt Principal - Jennipher Keim
* CUE Principal - Arlin Stacy
* Herald Principal - Cheryl Hunt
* ECC Principal - Ashley Boomer

17. Resignations: a. Amanda Ramon- CNP -- Accepted

18. Hiring: a. Michell Anne Janah- Child Nutrition Director -- Approved, replaced Andrea Reser (now full time at NSU). Had 10 years with Cancer Center of America.

19. Directors Report
* Kelly Hamlin -- $15K Teacher Lottery Grant applications; STEM science professional development; March 21 ACT test; April 3-28 testing; Will select District Teacher of Year Friday; Tulsa Community College - two sections - Math & Comp 1 & 2
* Julie Crutchfield -- State Aid started $7.4 million ... the $7.8 after mid-term adjust -- then Jan cuts and budget failure

20. Superintendent's Report -- Lance West reported on these topics:
* Finances - $15.4 million expenses / still hoping for sizable carryover this year
* MS HVAC work day & night ... to eliminate chilling tower
* Baseball building add-on going well
* HS roof - add metal to English wing side ... this summer
* April 7th starts no Friday classes
* Student advisory council (36 HS students) has met with superintendent 3 times so far

21. Announcements
-- Jim Riley: Winter Sports most successful 4 years ever - 2 regional basketball champs. Expecting great things for spring also

22. New Business -- 2 resignations since agenda posted
a. Terri (Nina) Kallam - teacher's aide - going to Owasso
b. Susie Vaughn resigning as girls basketball head coach - expected trips to watch daughter at Univ. of Arizona basketball not possible for full time coach
-- Approved

23. Adjournment -- 9:04pm

This notice being given and displayed by the authority of the School Board of Independent District I-6, acting by and through the undersigned.
By: __________________________
Lance West, Superintendent
Posted this 3rd day of March at 12:00 p.m. on the door of the Education Service Center, 1902 W Maple, Collinsville, OK 74021.