City Commission Meeting
June 20, 2016
12th & 19th St. Bridge Replacement

Next Year's Budget Approved

Economic Development Director To Become Full-Time Employee
(Stan Sallee)

City Side:
$67K Claims
$58K Payroll

CMA Side:
$289K Claims
$33K Payroll

 

 
 

 

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Copyright
2016
Collinsville, Oklahoma

Collinsville City Commission

REGULAR MEETING AGENDA
June 20, 2016, 5:30 P.M.
City Hall Commission Chambers
106 N. 12th Street

1.Call to Order.

2. Invocation.

3. Flag Salute.

4. Roll Call. -- (Absent: Bateman) + (Left Early after item 13: Garrett) + (Present: Shafer, Francis and York)

5. Consent: All matters under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from consent by request. A motion to approve the Consent Agenda is non-debatable.

--A. Approval of Minutes from June 6, 2016 Regular Meeting.
--B. Approval of Claims in the amount of $67,256.89.
--C. Approval of June 10, 2016 Payroll in the amount of $58,228.51.
--D. Approval to close Main Street from 7th to 15th Streets from 10:30 a.m. to 12:00 a.m. on Saturday, July 2, 2016 for Collinsville’s First Independence Day Parade.
--E. Approval of Budget Amendment #53 $405.45 Plant Subs donation to City Trails.
--F. Approval of Budget Amendment #54 $160,110.57 Vision 2025 Grant/Legion Building/City Parking Lot.
--G. Approval of Budget Amendment #55 $100,000 Real Estate Sales.
-- Approved

6. Discussion and possible action concerning items removed from the Consent Agenda. -- n/a

7. Discussion and possible action to adopt Ordinance Number 902, an ordinance accepting, adding and annexing to the City of Collinsville, Tulsa County, Oklahoma, all that certain real estate being more particularly described hereinafter; providing that said real estate shall be part of the City of Collinsville, Oklahoma, and all persons residing therein, if any, and all property situated therein, shall be subject to the jurisdiction, control, laws and ordinances of the City of Collinsville, Oklahoma. (West of North Memorial Drive on South side of Highway 20.) -- This annexation appeared to have been approved with Commissioners, Garrett, Shafer and Francis voting yes (Bateman absent and Mayor York only viotes to break tie) ... but City Attorney Ken Underwood reminded the commission a few items later in the agenda that more than a 60% majority of the full commission was required. A housing addition is planned with two phases of homes to be built. Brian Green is planning to purchase. Commissioner Shafer mentioned this was the first annexation he had been involved with (since joining the commission in Jan. 2012).

8. First reading of Ordinance Number 903. -- First reading only as not all commissioners present to declare emergency (in item 9-10 below). The revised city lake ordinance had previously been published and then passed but a clerical error was found (an incorect paragraph number) so the process of publication / approval is being repeated. (I believe this is to allow non-motorized boats at city lake?. -- Ted)

9. Discussion and possible action to adopt Ordinance Number 903, an ordinance relating to parks, recreation and cultural affairs, Part 2, Chapter 38, Article 4 City Lake, revising and replacing section 38-109 penalty, providing for severability, repealing all ordinances in conflict herewith and declaring an emergency and effective date. -- skipped

10. Discussion and possible action declaring Ordinance Number 903 an emergency for the purpose of preserving the public health, safety and/or peace making it effective immediately upon passage and publication. -- skipped

11. Discussion and possible action to approve Collinsville Facility User Agreement. -- Approved, for rental of the now city owned and remodeled Veterans Building near 9th and Main. Residents will get a 50% reduction in cost -vs- non-residents.

12. Discussion and possible action to approve Bridge Replacement Bid in the amount of $596,804 to Meridian Contracting, Inc. -- Approved, the bridges (one near the park on 19th and the other on 12th near the day care) will be replaced with concrete box structures and a pedestrial walkway on the east side with a barrier between the roadway and a handrail on the outer side. The bids were opened May 12th and ranged from Meridain's low bid ($596K) and $786K. Meridian is a national company with an Oklahoma office in Norman. The bridge elevations will remain the same and the storm water capacity through the 3-cell--box structures should be improved. The "standard" load limit of 2 fully loaded semi-trucks will be supported.

13. Discussion and possible action to approve Change Order 01 on Bridge Replacement Project in the amount of $38,675.65. -- Approved, the same contractor (Meridian) will also replace / relocate 6-inch city water lines near the two bridges during construction of item 12 above.

-- Commissioner Jerry Garrett excused himself and left before the budget items below ... with a comment that "you don't need me for this."

14. PUBLIC HEARING on proposed Fiscal Year 2016-2017 General Fund Budget. -- No public comments or questions were received but the city manager provided the following key points about the upcoming city budget:
* city employee insurance rates have increased. City will continue to pay 100% for employee but less for employee's covered family members.
* Overall budget very close to previous year. Revenue continues low with "good" weather contributing to low utility use in past few years. Sales tax contributes about $1.4 million.
* No raises ... will decide later (based on actual revenue) on potential Christmas bonus
* Economic Dvelopment Director (Stan Sallee) will become full time ... instead of part-time.
* Sherry Campbell (assistant to many) will become full time instead of temporary.

* Running out of offices in City Hall.
* Hearing some development "interest" on west side of town.

15. Discussion and possible action to approve Fiscal Year 2016-2017 General Fund Budget by approving Resolution Number 2016-06. -- Approved

16. City Manager’s Report. -- Pam Polk mentioned these items:
* ODOT meeting on "Safe Routes To Schools" which was awarded but never funded in 2011. The amount approved has increased to $200K now as costs have increased.
* July 2 City Independence Day Celebration adding parade this year and earlier park activities
* July 7 City-County Employee Appreciation (by Chamber) moves to Veterans Building instead of city park.

17. Adjournment. -- 6:33pm



Collinsville Municipal Authority

REGULAR MEETING AGENDA
June 20, 2016 immediately following City Meeting
City Hall Commission Chambers
106 N. 12th Street


1. Call to Order.

2. Roll Call. -- Absent: Bateman & Garrett + (Present: Shafer, York, Francis)

3. Consent: All matters under “Consent” are considered by the Board of Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to approve the Consent Agenda is non-debatable.

--A. Approval of Minutes from June 6, 2016 Regular Meeting.
--B. Approval of Claims in the amount of $289,788.64.
--C. Approval of June 10, 2016 Payroll in the amount of $33,161.50.
--D. Approval of Budget Amendment #43 $172 State Building Code Fees collected April 2016.
--E. Approval of Budget Amendment #52 $40,576 OMAG Insurance Claim.
-- Approved

4. Discussion and possible action concerning items removed from the Consent Agenda. -- n/a

5. PUBLIC HEARING on proposed Fiscal Year 2016-2017 CMA Fund Budget. -- No public comments or questions. Comments from city manager similar to city budget above ... just about flat budget similar to last year ...

6. Discussion and possible action to approve Fiscal Year 2016-2017 CMA Fund Budget by approving Resolution Number 2016-07. -- Approved

7. Public Works Director’s Report. -- Phil Stowell mentioned a low water pressure issue occurred last Friday (June 17) which was due to a sensor problem at the water plant.

8. Adjournment. -- 6:36pm


Ted Wright comments in purple.