Collinsville Public Schools
1902 West Maple
Collinsville, OK 74021

All persons interested in attending the Regular Scheduled School Board Meeting for Collinsville Public Schools, Independent District I-6, should make plans to attend the meeting at the following date, time and place to wit:

Date: September 8, 2014
Time: 7:00 p.m.
Place: Education Service Center, 1902 W. Maple, Collinsville, OK 74021

The following items will appear on the agenda at the above scheduled meeting to wit:
NOTE: The Board of Education may discuss, vote to approve, vote to disapprove, vote to table or decide not to vote on any item on this agenda.
1) Call to Order and Roll Call of Members.
2) Record of Members Present and Absent. -- All present: Stout, Ostrander,Johnson, Morrison, & Reed
3) Requests to Address the Board. --none
4) Reading of Minutes – August 4, 2014 Regular Meeting -- Approved
5) Approval of Purchase Orders and Payment of Purchase Orders – FY2015 General and Building Funds and All District Funds - Approval of Budgets, Reports, Allocations and Investments. -- Approved (Noted that some CNP costs are up due to nationwide shortages of whole grain foods now required by new federal requirements)
6) Discussion and Vote to Approve Activity Fund Fundraisers. -- Approved
7) Discussion and Vote to Approve Transportation Bids for 2014-2015 -- Approved, State Farm will no longer offer school vehicle insurance. Collinsville accepted the low bid of OSRMT with additional coverage at a lower cost following a presentation by Erin Rhinehart of Wilsox & McGruff. The coverage is through the end of this year when an annualized will be considered.

8) Updates on Building Projects- Brewer Construction -- Upper elementary still going nicely. Some duct work and sheetrock started. Bids are out now for the high school construction project. Bids will be opened September 18th and a special board meeting will be held September 24 to decide on alternatives with bids in-hand. Chad Brewer stated the new cafeteria/commons must be complete and functional when school starts in August 2015 and before the old CHS cafeteria and commons rennovations can begin. That 2nd phase is expected to complete in October 2015 during the school year.

Multiple views inside the new upper elementary building -- Brewer Construction photos.

9) Updates on Building Projects- The Stacy Group -- Jason West reported no problems. Upding drawings and responding to material substitution requests.

10) Administration Report- Kelly Hamlin MS Principal

Kelly Hamlin presented an example of middle school student - teacher interaction using cell phones, clickers, survey software and other technologies. She also showed photos of the many and varied academic activities at CMS. She noted that the CMS scores on the written tests for English (82) were the best in the state. This is also the first year for 8th grade student to participate in Agriculture Education with those student riding the bus to the high school for that hour.

11) Discussion and Vote to Approve FY2015 Estimate of Needs and Financial Statements. -- Approved
12) Discussion and Vote to Approve Alternative Education Plan for FY 2015. -- tabled
13) Discussion and Vote to Approve Changes to District Emergency Plan. -- Approved (an 84 page plan prepared by Captain Boggs and Ken Chronister)
14) Discussion and Vote to Approve the Contract from A Work In Progress Therapies, PC for the 2014-2015. -- Approved ($60/hour for 2 occupational thearpists when required)
15) Discussion and Vote to Approve Adam Hass to Donate days to Jackie Hass for Maternity Leave. -- Approved
16) Proposed Executive Session to Discuss Personnel and Hiring of Certified and Classified Personnel, Pursuant to Section 307 (B)(1) of the Open Meeting Law, O§, so that the Board May Return to Open Session And Vote to Hire or Not Hire Certified and Classified Personnel for FY2013. -- 8:29-9:18pm
17) Vote to Convene in Executive Session.
18) Vote to Acknowledge Return of Board to Open Session.
19) Executive Session Minutes Compliance Announcement.
20) Discussion and Vote to Approve the Negotiations for Certified Teachers. -- Approved
21) Discussion and Vote to Approve the Employment of Stephen L. Smith Corp. as Financial Consultants to the School District for the fiscal year 2014-2015. -- Approved
22) Board to consider and take action on a resolution authorizing participation in the Municipalities Continuing Disclosure Cooperation Initiative. -- Approved (followup on an Securities and Exchange Commission issue affecting many school and communities ... which the Stephen L. Smith Corp will resolove and handle in the future)

23) Resignations: -- Accepted
--a) Paul Downing- Bus Driver
--b) Laura Marotta- CNP
--c) Crystal Glenn- HS Paraprofessional

24) Hiring of Personnel: -- Approved
--a) Jodi Gage- Alternative Ed Teacher
--b) Barbara Tiry- HS Paraprofessional
--c) Yona Celia Rinehart- ECC Paraprofessional
--d) Mary Lou Wellington- Herald CNP Cook
--e) Natalie Hamilton- HS CNP Cashier
--f) Rebecca Buchfink- MS Paraprofessional
--g) Judy Gilmartin- Bus Driver

25) Directors Reports -- Julie Crutchfield reported that contracts for school employees should be ready later this week (about a month into the school year ...rather than near the end of the year year as in the recent past) with a new system in place to expedite that process.

26) Superintendent’s Report. -- Lance West reported on these topics:
* The state's A-F report cards will be released this Friday (for what they are worth)
* Jame Allison's chart of last spring's EOI results (based on Tulsa World data) shows Collinsville ranked 2nd amoung Tulsa area high schools. -->
* Seminar soon on open records / meetings laws
* Oklahoma tax revenues up ~7%
* Have a long term sub for CHS Spanish now .. and he is working to get certified
* Jostens is providing a free cell phone app (soon) for Collinsville School information. Missy DeLozier is supporting that effort.
* Excellent start of school so far ... providing water on buses when temps over 100
* Up about 52 students this year based on preliminary figures last week.
* Scheduled special school board meet for Sept. 24th for HS rennovation bids

27) Announcements. -- none
28) New Business: (if any, of an emergency nature or that was not known at the time the agenda was posted) -- Approved hiring of Paul Underwood ... had been long term sub (computers and baseball assistant) ... now certified
29) Adjournment. -- 9:55pm

This notice being given and displayed by the authority of the School Board of Independent District, I-6, acting by and through the undersigned.

By: ________________________________
Lance West, Supt. of Schools

Posted this 5th day of September 2014 at 12:00 p.m... On the door of the Education Service Center at 1902 West Maple, Collinsville, OK 74021.

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