CITY OF COLLINSVILLE, OKLAHOMA
Regular Meeting Agenda
November 5, 2012, 5:30 P.M.
City Hall Commission Chambers
106 N. 12th Street.

1. Call to Order

2. Invocation

3. Flag Salute

4. Roll Call (Absent: Mayor Weaver) (Present: Sink, Shafer, York, Francis)

5. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of October # 2 Payroll in the amount of $40,982.72 and November # 1 Payroll in the amount of $40,850.14.
B. Approval of Claims in the amount of $18,244.71.
C. Approval of Minutes from October 15, 2012 Regular Meeting.
D. Approval to close Main Street from 7th to 15th Streets from 11:00 a.m. to 1:00 p.m. December 8, 2012 for the Annual Christmas Parade.
E. Approval of Cemetery Deeds: Wilma Smaligo-4 spaces; Mary Hamilton-1 space; Carol Hannon-7 spaces.
F. Approval of Budget Amendment in the amount of $5,625 for insurance proceeds in Police Department.
G. Approval of Budget Amendment in the amount of 337 for reimbursement on equipment in Fire Department.
H. Approval of Budget Amendment in the amount of $96 for refund of EMS Membership in Fire Department.
I. Approval of endorsement of 2013 One Voice Legislative Agenda.
-- Approved

6. Discussion and possible action concerning items removed from the Consent Agenda. -- n/a

7. Discussion and possible action to appoint Steve Cole, President of Bank of the Lake, as Economic Development board member. -- Approved (each local bank has a representative on this board which has been active for past few years)

8. Report from Police Chief Jimmie Richey. --
-- PD remodel essentially completed
-- Grants for 800mhz police radios in use for ~month. Fire dept next (facilitating Rural and Skiatook ... also)
-- 7 mobile data terminals installed last week (in police units)
-- $185K in grants last year

9. Discussion and possible action to enter into Executive Session:
(6:10-6:40pm)

A. Confidential communications with City Attorney regarding pending litigation with Stephen M. Jones and all issues regarding his employment with the City of Collinsville and for the purpose of discussing and considering the resolution of all issues relating to the employment of Stephen M. Jones and to discuss and consider the settlement of all such issues as allowed by O.S. 25, Section 307 (B) (4) and O.S. 25, Section 307 (B) (1).

Resolution of Stephen M. Jones employment issues and to approve settlement of said issues.

B. Matters pertaining to the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee; as allowed by O.S. 25, Section 307 (B) (1).

City Manager Contract

10. Discussion and possible action on matters discussed in Executive Session:

A. Resolution of Stephen M. Jones employment issues and to approve settlement of said issues. -- Approved (with no open session discussion)

B. City Manager Contract. -- Approved (with no open session dicussion)

11. City Manager’s Report. -- Pam Polk reported on these topics:
* Ground breaking Wed. 10am for Food Distribution Store at VCO
* CDI's Just Treat event was awesome
* LaPasha Fifer resigned (new job in Tulsa)
* Chamber Christmas Parade Dec. 8th
* City Hall closed 2 days for Thanksgiving
* Dec. 13th City Employees Christmas Party
* Vote Tuesday

12. Adjournment.

POSTED ON CITY HALL BULLETIN BOARD

DATE:___________________ TIME: __________________BY:__________________

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COLLINSVILLE MUNICIPAL AUTHORITY, OKLAHOMA
Regular Meeting Agenda
November 5, 2012, immediately following City Meeting
City Hall Commission Chambers
106 N. 12th Street

1. Call to Order

2. Roll Call ... same as above

3. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of October # 2 Payroll in the amount of $28,468.69 and
November # 1 Payroll in the amount of $27,649.01.
B. Approval of Claims in the amount of $45,582.58.
C. Approval of Minutes October 15, 2012 Regular Meeting.
D. Approval of Budget Amendment in the amount of $250 for refund of deposit on rental equipment.
F. Approval of Budget Amendment in the amount of $256 for State Building Code fees collected August and September 2012.
-- Approved

4. Discussion and possible action concerning items removed from the Consent Agenda. -- n/a

5. Presentation from Holloway, Updike and Bellen regarding Long Range Water Plan. -- Jay Updike presented results of a study to determine if long term it was better to spend to upgrade city water treatment infrastructure -vs- purchasing water from Tulsa or Rural Water District. The recommendation to the city is to make the required improvements to the existing treatment plant and water line to Oologah. The city is under a DEQ consent order to clean up sludge at the existing lagoon and this study was a first step in deciding how to proceed for the future. The city will likely decide in the near future on this recommendation so the plans for the consent order can be ready for a July 2013 deadline.

6. Adjournment.

POSTED ON CITY HALL BULLETIN BOARD

DATE: ___________________ TIME: ________________ BY: ________________________

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Settlement For Stephen M. Jones Employment Issue

City Managers Contract Extended

Street Closing Dec. 8th Christmas Parade

Report On Long Range Water Plan -- Recommends Fixing Own Water System Rather Than Purchase Of Tulsa Water