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City Commission Meeting
Nov. 1, 2010
Competitive Bids Minimum Raised

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NOTICE
COLLINSVILLE CITY COMMISSION
MEETING

A Regular Session of the Collinsville City Commission will be held at 7:00 p.m. on Monday, November 1, 2010, at Collinsville City Hall, Commission Chambers, 106 N. 12th Street, Collinsville, Oklahoma.

AGENDA

1. Call to Order -- 2. Flag Salute -- 3. Invocation -- 4. Roll Call --all present except Dee Sink

5. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of October # 2 Payroll in the amount of $41,714.60.
B. Approval of Claims in the amount of $58,967.10.
C. Approval of Minutes of the October 18, 2010 Regular Meeting.
D. Approval of Supplemental Budget Amendment in the amount of $6,759.20 for Lawn Mower purchase from Cemetery Care Fund.
E. Approval of Cemetery Deeds: Mike Kight, 4 spaces; Gwendolyn Kay Carr, 1 space; Robert Gary Carr, 1 space.
F. Approval of Third Renewal Agreement for Fire Equipment Lease and Mutual Aid Agreement with the City of Tulsa.
G. Approval to close Main Street on Saturday, December 11, 2010 from 5th Street to 15th Street from 9:30 a.m. to 12:00 p.m. for the Annual 2010 Christmas Parade.
-- approved

6. Discussion and possible action concerning items removed from the Consent Agenda. -- n/a

7. Update from Susan Erler, Main Street Director Collinsville Downtown, Inc.
* Successful "Just Treats" on Halloween last night
--- 1000 hot dogs in less than an hour
--- $1K in cash prizes donated by businesses
--- City was winner of scarecrow contest (Kids Academy 2nd)
* Downtown cleanup Day Sat. Oct 29 ... picked up ~8 bags of trash

* Winter Newsletter out by Nov.26
* 3-day program manager conference this week

* 3 facade grants in the works
* Program Manager surgery (Nov. 12) will limit office work for a few weeks but will still answer phone/email
* Poinsetta sales until Dec 3rd for Dec 6th delivery ($20/each)
--- half to Garners+ half to CDI
* (Chamber's) Christmas Parade will extend to 5th St. this year.

8. Discussion and possible action concerning Ordinance Number 849, an Ordinance relating to Finance
and Budget Administration, Chapter 2, Section 2-408 when competitive bidding not required, amending Section 2-408(1) allowing the Collinsville Municipal Authority or the City Commissioners to waive competitive bidding for the purchase of supplies, materials, equipment or contract services when the cost does not exceed fifty thousand dollars ($50,000.00), providing for severability, repealing all ordinances in conflict herewith and declaring an emergency and effective date.
-
- approved, had been at $25K (matching state law) which was recently raised to $50K. This just keeps city in line with state law but allows bids if desired for $50K and under purchases. Non-bids process can be faster and less expensive, and still allows city to explore best prices less formally (per City Manager Polk).

9. Consider a motion declaring an emergency on Ordinance Number 849 for preservation of public health, peace and/or safety making it effective immediately. -- approved

10. Discussion and possible action to approve the purchase of three (3) 2010 Ford Crown Victoria Police Interceptors in the amount of $65,501.45 using Ford Municipal Finance Program. -- item tabled after lengthy discussion which appeared leading up to approval of 3 new police cars to improves safety of aging police fleet which has been purchasing used (50K miles) Kansas patrol cars in recent past. Three new vehicles are planned to be purchased and 4 of the highest milage existing vehicles retired. The item was tabled as the financing will likely be with RCB (or possibly one of the other local banks who have not yet been contacted) instead of Ford as the agenda specfied.

11. Discussion and possible action to reappoint Ellis Holly to the Planning Commission with term expiring December 1, 2013. -- tabled to confirm correct term date ...(they shouldn't all be the same)
12. Discussion and possible action to reappoint Jim Price to the Planning Commission with term expiring December 1, 2013. -- tabled to confirm correct term date

13. Discussion and possible action to reappoint Larry Uhl to the Planning Commission with term expiring December 1, 2013. -- tabled to confirm correct term date

14. Discussion and possible action to reappoint Brad Francis to the Planning Commission with term expiring December 1, 2013. -- tabled to confirm correct term date

15. Discussion and possible action to reappoint Ron Scott to the Board of Adjustment with term expiring December 1, 2013. -- tabled to confirm correct term date

16. Discussion and possible action to reappoint Connie Goad to the Board of Adjustment with term expiring December 1, 2013. -- tabled to confirm correct term date

17. Discussion and possible action to appoint Brad Overholt to the Board of Adjustment with term expiring December 1, 2013. -- tabled to confirm correct term date

18. Discussion and possible action to approve request from City Manager to designate Phil Stowell as acting City Manager during her temporary absence or disability. -- approved

19. New Business (business which was not foreseen prior to the posting of this agenda.) -- None, but comments of appreciation for all involved helping with Officer Andy Wileman recent fundraisers with brought in about ~$8K.

20. Adjournment.

This notice and agenda was posted at Collinsville City Hall, 106 N. 12th Street, Collinsville, Oklahoma,


NOTICE
COLLINSVILLE MUNICIPAL AUTHORITY MEETING

A Regular Session of the Collinsville Municipal Authority will be held immediately following City Meeting on Monday, November 1, 2010, at Collinsville City Hall, Commission Chambers, 106 N. 12th Street, Collinsville, Oklahoma.
AGENDA

1. Call to Order

2. Roll Call

3. Consideration and possible action relating to a request for Trustee approval of the Consent Agenda. All matters listed under “Consent” are considered by the Authority Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of October # 2 Payroll in the amount of $25,664.95.
B. Approval of Claims in the amount of $54,492.83.
C. Approval of Minutes of the October 18, 2010.
-- approved

4. Discussion and possible action concerning items removed from the Consent Agenda. -- n/a

5. Discussion and possible action for approval of Change Order Number 4 for the Wastewater Treatment Plant Disinfection Improvements Project, ORD-09-0009-CW in the amount of $7,652.18. -- approved, UV disinfection project completed (last Friday). These changes were incorporeted during construction including a change in amperage and adding 2 step-down transformers after delivery different than design anticipated. Still within available funding.

6. Discussion and possible action for approval to award the Sanitary Sewer Rehabilitation Project to the low bidder, Ram Utility Construction Inc. in the amount of $180,960.15. -- approved, Mandated sewer improvements on Maple (west of 16th), Maple (between 12th & 14th), South Street (between Spring/South)

7. Discussion and possible action for approval to award the Water Line Relocation –SH 20 Project to the low bidder, Jac’s Excavation in the amount of $221,641.44. -- approved, ODOT paying for S-Curve work (14th to Nursing home). 6 bids received.

8. Discussion and possible action for approval to award the Sanitary Sewer Relocation – SH 20 Project to the low bidder, MAC Construction, Inc. in the amount of $202,773.00.-- approved, ...for S-Curve realignment

9. New Business (business which was not foreseen prior to the posting of this agenda.) -- None

10. Adjournment.

--

Ted Wright comments in purple

Board Of Adjustments Re-Appointments + New Overholt Appointment

Three 2010 Crown Victoria Police Interceptors

City Manager Backup

Utility Relocations Bids

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2010
Collinsville, Oklahoma