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City
Commission Meeting
Nov. 1, 2010 Competitive Bids Minimum Raised |
NOTICE
COLLINSVILLE CITY COMMISSION
MEETING
A Regular Session of the Collinsville City Commission will be held at 7:00 p.m. on Monday, November 1, 2010, at Collinsville City Hall, Commission Chambers, 106 N. 12th Street, Collinsville, Oklahoma.
AGENDA
1. Call to Order -- 2.
Flag Salute -- 3. Invocation -- 4. Roll Call --all present
except Dee Sink
5. Consideration and possible action relating to a request for Commission
approval of the Consent Agenda. All matters listed under Consent
are considered by the City Commission to be routine and will be enacted by
one motion. Any Commissioner may, however, remove an item from the Consent
Agenda by request. A motion to adopt the Consent Agenda is non-debatable.
A. Approval of October
# 2 Payroll in the amount of $41,714.60.
B. Approval of Claims in the amount of $58,967.10.
C. Approval of Minutes of the October 18, 2010 Regular Meeting.
D. Approval of Supplemental Budget Amendment in the amount of $6,759.20 for
Lawn Mower purchase from Cemetery Care Fund.
E. Approval of Cemetery Deeds: Mike Kight, 4 spaces; Gwendolyn Kay Carr, 1
space; Robert Gary Carr, 1 space.
F. Approval of Third Renewal Agreement for Fire Equipment Lease and Mutual
Aid Agreement with the City of Tulsa.
G. Approval to close Main Street on Saturday, December 11, 2010 from 5th Street
to 15th Street from 9:30 a.m. to 12:00 p.m. for the Annual 2010 Christmas
Parade.
-- approved
6. Discussion and possible action concerning items removed from the Consent Agenda. -- n/a
7. Update from Susan Erler,
Main Street Director Collinsville Downtown, Inc.
* Successful "Just
Treats" on Halloween last night
--- 1000 hot dogs in less than an hour
--- $1K in cash prizes donated by businesses
--- City was winner of scarecrow contest (Kids Academy 2nd)
* Downtown cleanup Day Sat. Oct 29 ... picked up ~8 bags of trash
* Winter Newsletter out by Nov.26
* 3-day program manager conference this week
* 3 facade grants in the works
* Program Manager surgery (Nov. 12) will limit office work for a few weeks
but will still answer phone/email
* Poinsetta sales until Dec 3rd for Dec 6th delivery ($20/each)
--- half to Garners+ half to CDI
* (Chamber's) Christmas Parade will extend to 5th St. this year.
8. Discussion and possible
action concerning Ordinance Number 849, an Ordinance relating to Finance
and Budget Administration, Chapter 2, Section 2-408 when competitive bidding
not required, amending Section 2-408(1) allowing the Collinsville Municipal
Authority or the City Commissioners to waive competitive bidding for the purchase
of supplies, materials, equipment or contract services when the cost does
not exceed fifty thousand dollars ($50,000.00), providing for severability,
repealing all ordinances in conflict herewith and declaring an emergency and
effective date.
--
approved, had been at $25K (matching state law) which was recently raised
to $50K. This just keeps city in line with state law but allows bids if desired
for $50K and under purchases. Non-bids process can be faster and less expensive,
and still allows city to explore best prices less formally (per City Manager
Polk).
9. Consider a motion declaring an emergency on Ordinance Number 849 for preservation of public health, peace and/or safety making it effective immediately. -- approved
10. Discussion and possible action to approve the purchase of three (3) 2010 Ford Crown Victoria Police Interceptors in the amount of $65,501.45 using Ford Municipal Finance Program. -- item tabled after lengthy discussion which appeared leading up to approval of 3 new police cars to improves safety of aging police fleet which has been purchasing used (50K miles) Kansas patrol cars in recent past. Three new vehicles are planned to be purchased and 4 of the highest milage existing vehicles retired. The item was tabled as the financing will likely be with RCB (or possibly one of the other local banks who have not yet been contacted) instead of Ford as the agenda specfied.
11. Discussion and possible
action to reappoint Ellis Holly to the Planning Commission with term expiring
December 1, 2013. -- tabled to confirm correct term
date ...(they shouldn't all be the same)
12. Discussion and possible action to reappoint Jim Price to the Planning
Commission with term expiring December 1, 2013. -- tabled
to confirm correct term date
13. Discussion and possible action to reappoint Larry Uhl to the Planning Commission with term expiring December 1, 2013. -- tabled to confirm correct term date
14. Discussion and possible action to reappoint Brad Francis to the Planning Commission with term expiring December 1, 2013. -- tabled to confirm correct term date
15. Discussion and possible action to reappoint Ron Scott to the Board of Adjustment with term expiring December 1, 2013. -- tabled to confirm correct term date
16. Discussion and possible action to reappoint Connie Goad to the Board of Adjustment with term expiring December 1, 2013. -- tabled to confirm correct term date
17. Discussion and possible action to appoint Brad Overholt to the Board of Adjustment with term expiring December 1, 2013. -- tabled to confirm correct term date
18. Discussion and possible action to approve request from City Manager to designate Phil Stowell as acting City Manager during her temporary absence or disability. -- approved
19. New Business (business which was not foreseen prior to the posting of this agenda.) -- None, but comments of appreciation for all involved helping with Officer Andy Wileman recent fundraisers with brought in about ~$8K.
20. Adjournment.
This notice and agenda was posted at Collinsville City Hall, 106 N. 12th Street,
Collinsville, Oklahoma,
NOTICE
COLLINSVILLE MUNICIPAL AUTHORITY MEETING
A Regular Session of the
Collinsville Municipal Authority will be held immediately following City Meeting
on Monday, November 1, 2010, at Collinsville City Hall, Commission Chambers,
106 N. 12th Street, Collinsville, Oklahoma.
AGENDA
1. Call to Order
2. Roll Call
3. Consideration and possible action relating to a request for Trustee approval of the Consent Agenda. All matters listed under Consent are considered by the Authority Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.
A. Approval of October
# 2 Payroll in the amount of $25,664.95.
B. Approval of Claims in the amount of $54,492.83.
C. Approval of Minutes of the October 18, 2010.
-- approved
4. Discussion and possible action concerning items removed from the Consent
Agenda. -- n/a
5. Discussion and possible action for approval of Change Order Number 4 for
the Wastewater Treatment Plant Disinfection Improvements Project, ORD-09-0009-CW
in the amount of $7,652.18. -- approved, UV disinfection
project completed (last Friday). These changes were incorporeted during construction
including a change in amperage and adding 2 step-down transformers after delivery
different than design anticipated. Still within available funding.
6. Discussion and possible action for approval to award the Sanitary Sewer Rehabilitation Project to the low bidder, Ram Utility Construction Inc. in the amount of $180,960.15. -- approved, Mandated sewer improvements on Maple (west of 16th), Maple (between 12th & 14th), South Street (between Spring/South)
7. Discussion and possible action for approval to award the Water Line Relocation SH 20 Project to the low bidder, Jacs Excavation in the amount of $221,641.44. -- approved, ODOT paying for S-Curve work (14th to Nursing home). 6 bids received.
8. Discussion and possible action for approval to award the Sanitary Sewer Relocation SH 20 Project to the low bidder, MAC Construction, Inc. in the amount of $202,773.00.-- approved, ...for S-Curve realignment
9. New Business (business
which was not foreseen prior to the posting of this agenda.) --
None
10. Adjournment.
--
Ted Wright
comments in purple
Board Of Adjustments Re-Appointments + New Overholt Appointment
Three 2010 Crown Victoria Police Interceptors
City Manager Backup
Utility Relocations Bids
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