AGENDA
PUBLIC NOTICE OF MEETING
COLLINSVILLE CITY COMMISSION REGULAR MEETING
MONDAY, MARCH 15, 2010 AT 7:00 P.M.
COMMISSION CHAMBERS, CITY HALL, 106 N. 12TH ST.
COLLINSVILLE, OKLAHOMA

1. Call to Order. -- 2. Flag Salute. -- 3. Roll Call: -- all present

Mayor Stan Sallee _____
Commissioner Pam Porter _____
Commissioner Bud York _____
Commissioner Melodie Bateman _____
Commissioner Billie Reeder _____

4. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of March 1 # 1 Payroll in the amount of $25,260.38.
B. Approval of Claims in the amount of $36,235.82.
C. Approval of Minutes of the March 1, 2010 Regular Meeting.
D. Approval of Budget Amendment in the amount of $11,019.16 for Seat Belt Grants for April through December 2009.
F. Approval of Budget Amendment in the amount of $51,000.00 for decrease in Sales Tax Projections for Fund 52 and 01.
G. Approval of Budget Amendment for removal of budgeted amounts for inactive funds.
H. Approval of Budget Amendment in the amount of $162,750.00 for increase in Sales Tax Projection and Transfer to debt service.
I. Approval of Budget Amendment in the amount of $65,222.00 for Safer Fire Grant.
-- Approved

5. Discussion, consideration and possible action on items removed from the Consent Agenda. -- n/a

6. Discussion, consideration and possible action to approve Final Plat of Stonegate Estates Extended II. -- Approved, 12 additional lots on 3 acres, previously approved by planning commission.

7. Discussion, consideration and possible action to approve Pole Agreement between the City of Collinsville and Cox Communications. -- Tabled, with hopes to resolve differences quickly and call a special meeting to approve soon. The city passed a generic agreement (Jan 27th) for city utility pole use by all 3 local telecom companies (AT&T, Community Cablevision & Cox) which already have franchises and agreements.The fee in the Jan 27th agreement was $9.50 per pole. Cox was the only company to respond and countered with a $6.50 per pole offer and other changes. There was a lengthy discussion before this item was tabled concerning the benefits of an ordinance -vs- an agreement in dealing with 3 different utilities but with a goal of charging them all equal fees & applying same rules. Cox has done some work in the outer portion of the city but has been unable to do any work on city poles pending resolution of these issues. Most Oklahoma cities don't own their own poles and apparently none deal with 3 different telecoms.

8. Discussion, consideration and possible action to approve final Jail Plans. -- approved, 3 male cells & 1 female cell addition to the existing police facility at 11th & Center. The funds will come from the sales tax increase approved by voters last year. Other features include areas for booking, fingerprinting alcohol testing, drunk tank, property room, secure evidence room, "sally port" for unloading prisoners. Some additional improvements will be in the form of alternative bids to fit the available budget. It was determined an additional public restroom was not required.(Previous Coverage). A 20-day bid period could be followed by a 45-day period to consider bids. Jim Graber (architect for this project) also designed the refurbished City Hall completed in 2006.

9. Discussion, consideration and possible action concerning remediation contract/staging area lease with Cypress for soil remediation. -- approved, there is apparently 1 small spot in the city park requiring soil remediation by Cyprus Amex. Another temporary staging area for the removed soil had fallen through so the city has offerred a remote city location. The park remediation should take no longer than 4 days and will not delay park improvement construction already in progress. There are apparently another 9-10 properties in town that will be remediated that will use the same staging area.

10. Discussion, consideration and possible action to approve ball field improvements in the City Park. -- approved, field work and french drain bid by Jamie Wilson was accepted and new lighting equipment (which the city will install) with a bid by Boss (in Tulsa) was accepted. (Previous coverage)

11. City Manager Report. -- Pam Polk reported on these topics:
* Closing on bonds for west sewer expansion March 4th and funds available March 12th.
* Slyvester Tiller? hired for street department.
* A firefighter has resigned, so 1 position open
* OKC meet with Earl Sears (and others) to discuss poor performance of OTC in collecting sales tax (at 1% fee) ... way behind.
* Free city dump days planned for April 17th & 24th
* Some of the new city park playground equipment arrived today
* March 30th Main Street Awards in OKC
* Main Street "Front Porch" Initiative has begun with educational material for merchants reguarding the appearance/ presentation of their businesses
* A street sweeper attachment has been ordered
* Charolett Huck's last day with the city is March 31 (after 29 years)
* Ridley and other ODOT officials here today trying to get S-Curve project moving again
* ODOT also here for walk through for Phase II streetscape this week

12. New Business (business which was not foreseen prior to the posting of this agenda.) -- none.

13. Adjournment.

POSTED BY: Angela Long -- DATE: March 12, 2010
TIME: 5:00 p.m.

AGENDA
PUBLIC NOTICE OF THE MEETING OF THE
COLLINSVILLE MUNICIPAL AUTHORITY
REGULAR MEETING
MONDAY, MARCH 15, 2010
IMMEDIATELY FOLLOWING CITY MEETING
COMMISSION CHAMBERS, CITY HALL, 106 N. 12TH ST.
COLLINSVILLE, OKLAHOMA

1. Call to Order. -- 2. Roll Call:
Chairman Stan Sallee _____
Trustee Pam Porter _____
Trustee Bud York _____
Trustee Melodie Bateman _____
Trustee Billie Reeder _____

3. Consideration and possible action relating to a request for Trustee approval of the Consent Agenda. All matters listed under "Consent" are considered by the Authority Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of March # 1 Payroll in the amount of $22,159.52.
B. Approval of Claims in the amount of $190,830.80.
C. Approval of Minutes of the March 1, 2010 Regular Meeting.
D. Approval of Budget Amendment in the amount of $31,895.69 for Grant Receipts.
F. Approval of Budget Amendment in the amount of $51,000.00 for decrease in Sales Tax Projections.
-- approved

4. Discussion, consideration and possible action on items removed from the Consent Agenda.
G. Approval of Cinnabar Engagement Letter regarding Westside Sewer Expansion for right of way acquisitions service.
-- approved, after brief discussion

5. New Business (business which was not foreseen prior to the posting of this agenda.) -- none

6. Adjournment.

IF YOU REQUIRE SPECIAL ACCOMMODATION PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PLEASE NOTIFY CITY HALL BY 3:00 P.M. THE DAY OF THE MEETING.

POSTED BY: Angela Long
DATE: March 12, 2010
TIME: 5:00 p.m.

----- Ted Wright comments in purple