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School Board Meet
June 7, 2010

Coke Beverage & Vending
Link to previous
school board news.

Collinsville Public Schools
1119 West Broadway
Collinsville, OK 74021

All persons interested in attending the Regularly Scheduled School Board Meeting for Collinsville Public Schools, Independent District I-6, should make plans to attend the meeting at the following date, time and place to wit:

Date: June 7, 2010
Time: 7:00 p.m.
Place: Education Service Center, 1119 W. Broadway Collinsville, OK 74021

The following items will appear on the agenda at the above scheduled meeting to wit:

NOTE: The Board of Education may discuss, vote to approve, vote to disapprove, vote to table or decide not to vote on any item on this agenda.
Note: I missed the first 8 items while at the concurrent city commission meeting -- Ted

1) Call to Order and Roll Call of Members.
2) Record of Members Present and Absent. -- Donna Sears absent.
3) Presentation By The Constituency.
4) Reading of Minutes - May 10, 2010 Regular Meeting and May 25, 2010 Special Meeting.
5) Approval of Purchase Orders and Payment of Purchase Orders - FY2010 General and Building Funds and All District Funds - Approval of Budgets, Reports, Allocations and Investments.
6) Discussion and Vote to Approve Activity Fund Fundraisers.
7) Discussion and Vote to Approve Professional Development Tabled Proposals.
8) Discussion and Vote to Approve All Student Handbook Changes for FY2011.
-- approved
9) Discussion and Vote to Approve Vo-Ag Transportation Compensation for FY2011.
-- will consider again at July 28th session after confering with John Hamlin (Vo-Ag instructor). As there are several options Terry Due will determine which Mr. Hamlin prefers. Likely in range of $1200/month for mileage/gas/insurance. Must be vehicle able to pull trailer and haul students (likely 1/2 or 3/4 ton pickup). District to pay gas for specific school activities but not daily commute. Not part of teacher retirement calculations.
10) Discussion and Vote to Define and Approve 11 Month Administrator Agreement and Vacation. -- approved (a followup to an action at Pat Herald's final meeting in December 2009) setting June 15 - July 15th as a set period for 11 month employees to be off and then 10 days of vacation available during the remaining school year. Effective July 1st, 2010
11) Bids and Purchases:
a) Discussion and Vote to Accept Milk Bid for FY2011. -- approved, the Highland bid was the only one received. It was up some from last year. Board member Joe Hamption asked for clarification that the Coke "exclusive" beverage contract (see item 19 below) did not interfere with Highland providing milk (see more discussion below).
12) Hiring of Personnel: Bob Ball - Maintenance - PT 20 Hours. -- approved
13) Declare Surplus and No Longer Needed by the District and Take to Auction - 1 Pickup Truck and 1 Bus.-- approved
14) Request for Leave of Absence - Connie Plumlee. -- approved for 1 year with no compensation requested. A 1-year temporary contract position will be used in the meantime while Connie ( a 2-district teacher of the year) continues extensive surguries (previous coverage).
15) Discussion and Vote to Approve Certification of School District Treasurer and Assistant Treasurer. -- approved, Rita Pate and assistant Stacy Byrum.
16) Discussion and Vote to Approve School District Permission to Invest Policy. -- approved, Rita Pate allowed to invest school funds at standard rates.
17) Vote to Approve Certificate and Order of Board of Education to County Clerks and County Treasurers of Tulsa County, Rogers County and Washington County. -- approved, allows Pate (& Byrum once bonded) to accept funds from these 3 counties on behalf of the school.
18) Resignations: -- accepted
a) Tiffany Wamego Special Needs TA HS.
b) Zack Cook PT Custodian HS 4 Hours.

19) Discuss and Approve Agreement for Beverage Vending for 5 Year Starting August 1, 2010 and Snack Vending. -- 5 year Coke contract approved (pending clarification on milk exclusion see item 11 above) for exclusive beverage and vending machine supplies and incentives. Pepsi has had the beverage contract the past 10 years. Imperial has had the vending contract. Pepsi and Imperial both bid again also but were not deemed as good a deal as Coke's offer. Athletic director Jim Riley has been dealing with the potential vendors and presented the results to the board. Coke (Great Plains) products are to meet ADA healthy choice requirements.

20) Discussion of Financial Accounting Software for FY2011. -- approved "FAME" product by Syntec Systems in McAlester ... same as last year ... meets state standards
21) Discussion and Vote to Accept Workers' Compensation Bids for FY2010-2011 from Agent of Record G. T. Mitchell Agency -- approved bid of Old Glory (up ~$48K over last year) to $151K ... with school claims high for past several years.
22) Discussion and Vote to Approve Tulsa Technology Center Transportation Contract for FY2011. -- approved, Collinsville provides transportation (~400 miles/day) and Tech reimburses at $2.10/mile (same as last year).

23) Assistant Superintendent's Report. -- Lance West reported on:
* Training underway for new student information system
* Automated school message (calling) system still in the works
* School personnel only (back) portion to school internet site being considered for paper work reduction (allows signitures and extra security) being investigated by Larry Meece.
* Chiller tower (at middle schoool) -- met with plumber ... expect new drain by July
* custodial bids
* Para professional testing nearly complete
* Edit seminar at end of school (pass objectives)
* Title I update plans approved
* Passenger van from Senior Citizens being negotiated ... (has lift) would be used for food transport.
* Single location enrollment center is being set up at Wilson gym ... instead of enrollment at all 5 campuses ... especially for families with students of varying ages that would have had to enroll at multiple campuses before. Will not be a new position but an existing TA with several applications already. Office to be open year round.

24) Superintendent's Report. -- Terry Due reported on the following topics:
* state funding for schools recently publicized as only a 2.9% cut are closer to a 8.9% net cut when based on the current levels which have already been cut.
* Collinsville school likely "OK" for another year ... might consider a "survival" bond after that if necessary ... like some schools already considering.
* Recent completed construction issue with capstones had been repaired (likely incorrect mortar).
* CHS graduation at TU cost a bit more (than Claremore) "but well worth it"
* Looking to the future --
-- after 2 more payments to pay off the "Pepsi" baseball/softball building ... consider using new Coke proceeds for new dressing rooms / restrooms / concession stand at track.
-- consider 5th-6th grade center (new building at Wilson?) to help with lack of space at middle school
* $12K income this year from new facilities use policy

25) Announcements. -- 8 All-State athletes (& 1 alternate) this year + 2 coaches of the year (along with 2 state championships) & athletic director honors ... "A Good Sports Year"
26) New Business: (if any, of an emergency nature or that was not known at the time the agenda was posted). -- none
27) Adjournment.

This notice being given and displayed by the authority of the School Board of Independent District, I-6, acting by and through the undersigned.
Terry Due, Supt. of Schools

Posted this 3rd day of June, 2010 at 3:30 p.m. on the door of the Education Service Center at 1119 West Broadway, Collinsville, OK 74021.

=======================Ted Wright's comments added in purple
I did not get an email version of the agenda yet so will sub with a photo from the agenda posted at ESC. -- Ted 6/6/2010
(Got the email Monday morning ... added below the photo -- Ted 6/7/2010) -- above now

Accounting Software

Milk Bids

Surplus Pickup & Bus

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call Ted Wright (918) 371-1901 or send email to
1110 W. Main
(email questions/comments to
Ted Wright -- last update 6/6/2010 (SchoolBrdJune7.html) -- Copyright 2010 -- Collinsville, OK
Remaining 2010 School Board Meeting Dates

(June 28 special)

July 12, 2010 -- 2nd Monday

August 9, 2010 -- 2nd Monday

September 8, 2010 --
2nd Wednesday @ 6:00 p.m.

October 4, 2010 -- 1st Monday

November 8, 2010 -- 2nd Monday

December 6, 2010 -- 1st Monday

All meetings start at 7:00 p.m. unless designated otherwise and are held at the Education Service Center at the above address.

Board approved 12/7/09

Collinsville Public Schools --
2010-2011-- School Calendar

New Teachers Report August 6, 2010
Professional Days August 9, 10, 11,
Students First Day of Class August 12
Labor Day (Non-Calendar Day) September 6
End of First Quarter October 15
46 Days Taught, 3 Professional Days, 1 Non-Calendar Days

Second Quarter Begins October 18
Parent/Teacher Conference Day October 18 & 19, 4:00 to 7:00 p.m.
Student Non-Attendance Day October 20
Fall Break (Non-Calendar Days) October 21, 22
Thanksgiving (Non-Calendar Days) November 24, 25, 26
End of Second Quarter December 17
Winter Break (Non-Calendar Days) December 20, 2009 - December 31, 2010
40 Days Taught, 15 Non-Calendar Days

Professional Day January 3, 2011
Third Quarter Begins Classes Resume January 4, 2011
Parent/Teacher Conference Day February 7 & 8, 4:00 to 7:00 p.m.
Student Non-Attendance Day February 11
President's Day (Non-Calendar Day) February 14
Third Quarter Ends March 4
43 Days Taught, 1 Professional Day, 1 Non-Calendar Days

Fourth Quarter Begins March 7
Spring Break (Non-calendar Days) March 14, 15, 16, 17, 18, 2011
Non-Calendar Days (Bad Weather) April 8, 15, 22
Last Day of Classes May 19
Professional Day May 20
46 Days Taught, 1 Professional Day, 8 Non-Calendar Days

Totals: 175 Days Taught
5 Professional Days
25 Non-Calendar Days
Approved 4/5/10