1119 West Broadway
Collinsville, OK 74021
persons interested in attending the Regularly Scheduled School Board Meeting for
Collinsville Public Schools, Independent District I-6, should make plans to attend
the meeting at the following date, time and place to wit:
June 7, 2010
Time: 7:00 p.m.
Place: Education Service Center, 1119 W. Broadway
Collinsville, OK 74021
following items will appear on the agenda at the above scheduled meeting to wit:
The Board of Education may discuss, vote to approve, vote to disapprove, vote
to table or decide not to vote on any item on this agenda.
I missed the first 8 items while at the concurrent city commission meeting --
Call to Order and Roll Call of Members.
2) Record of Members Present and Absent.
-- Donna Sears absent.
3) Presentation By The
4) Reading of Minutes - May 10, 2010 Regular Meeting and May
25, 2010 Special Meeting.
5) Approval of Purchase Orders and Payment of Purchase
Orders - FY2010 General and Building Funds and All District Funds - Approval of
Budgets, Reports, Allocations and Investments.
6) Discussion and Vote to Approve
Activity Fund Fundraisers.
7) Discussion and Vote to Approve Professional Development
8) Discussion and Vote to Approve All Student Handbook Changes
9) Discussion and Vote
to Approve Vo-Ag Transportation Compensation for FY2011.
will consider again at July 28th session after confering with John Hamlin (Vo-Ag
instructor). As there are several options Terry Due will determine which Mr. Hamlin
prefers. Likely in range of $1200/month for mileage/gas/insurance. Must be vehicle
able to pull trailer and haul students (likely 1/2 or 3/4 ton pickup). District
to pay gas for specific school activities but not daily commute. Not part of teacher
10) Discussion and Vote to Define and Approve
11 Month Administrator Agreement and Vacation. -- approved
(a followup to an action at Pat
Herald's final meeting in December 2009) setting June 15 - July 15th as a
set period for 11 month employees to be off and then 10 days of vacation available
during the remaining school year. Effective July 1st, 2010
a) Discussion and Vote to Accept Milk Bid for FY2011. --
approved, the Highland bid was the only one received. It was up some from last
year. Board member Joe Hamption asked for clarification that the Coke "exclusive"
beverage contract (see item 19 below) did not interfere with Highland providing
milk (see more discussion below).
12) Hiring of Personnel: Bob Ball
- Maintenance - PT 20 Hours. -- approved
Surplus and No Longer Needed by the District and Take to Auction - 1 Pickup Truck
and 1 Bus.-- approved
14) Request for Leave of
Absence - Connie Plumlee. -- approved for 1 year with no
compensation requested. A 1-year temporary contract position will be used in the
meantime while Connie ( a 2-district teacher of the year) continues extensive
surguries (previous coverage).
Discussion and Vote to Approve Certification of School District Treasurer and
Assistant Treasurer. -- approved, Rita Pate and assistant
16) Discussion and Vote to Approve School District Permission
to Invest Policy. -- approved, Rita Pate allowed to invest
school funds at standard rates.
17) Vote to Approve Certificate and
Order of Board of Education to County Clerks and County Treasurers of Tulsa County,
Rogers County and Washington County. -- approved, allows
Pate (& Byrum once bonded) to accept funds from these 3 counties on behalf
of the school.
18) Resignations: -- accepted
a) Tiffany Wamego Special Needs TA HS.
b) Zack Cook PT Custodian HS 4 Hours.
19) Discuss and Approve Agreement for Beverage Vending for 5 Year Starting
August 1, 2010 and Snack Vending. -- 5 year Coke contract
approved (pending clarification on milk exclusion see item 11 above) for exclusive
beverage and vending machine supplies and incentives. Pepsi has had the beverage
contract the past 10 years. Imperial has had the vending contract. Pepsi and Imperial
both bid again also but were not deemed as good a deal as Coke's offer. Athletic
director Jim Riley has been dealing with the potential vendors and presented the
results to the board. Coke (Great Plains) products are to meet ADA healthy choice
20) Discussion of Financial Accounting Software for
FY2011. -- approved "FAME"
product by Syntec Systems in McAlester ... same as last year ... meets state standards
Discussion and Vote to Accept Workers' Compensation Bids for FY2010-2011 from
Agent of Record G. T. Mitchell Agency -- approved
bid of Old Glory (up ~$48K over last year) to $151K ...
with school claims high for past several years.
22) Discussion and
Vote to Approve Tulsa Technology Center Transportation Contract for FY2011. --
approved, Collinsville provides transportation (~400 miles/day) and Tech reimburses
at $2.10/mile (same as last year).
23) Assistant Superintendent's
Report. -- Lance West reported on:
* Training underway
for new student information system
* Automated school message (calling) system
still in the works
* School personnel only (back) portion to school internet
site being considered for paper work reduction (allows signitures and extra security)
being investigated by Larry Meece.
* Chiller tower (at middle schoool) -- met
with plumber ... expect new drain by July
* custodial bids
* Para professional
testing nearly complete
* Edit seminar at end of school (pass objectives)
Title I update plans approved
* Passenger van from Senior Citizens being negotiated
... (has lift) would be used for food transport.
* Single location enrollment
center is being set up at Wilson gym ... instead of enrollment at all 5 campuses
... especially for families with students of varying ages that would have had
to enroll at multiple campuses before. Will not be a new position but an existing
TA with several applications already. Office to be open year round.
24) Superintendent's Report. -- Terry Due reported on the
* state funding for schools recently publicized as only a
2.9% cut are closer to a 8.9% net cut when based on the current levels which have
already been cut.
* Collinsville school likely "OK" for another year
... might consider a "survival" bond after that if necessary ... like
some schools already considering.
* Recent completed construction issue with
capstones had been repaired (likely incorrect mortar).
* CHS graduation at
TU cost a bit more (than Claremore) "but well worth it"
to the future --
-- after 2 more payments to pay off the "Pepsi"
baseball/softball building ... consider using new Coke proceeds for new dressing
rooms / restrooms / concession stand at track.
-- consider 5th-6th grade center
(new building at Wilson?) to help with lack of space at middle school
income this year from new facilities use policy
-- 8 All-State athletes (& 1 alternate) this year +
2 coaches of the year (along with 2 state championships) & athletic director
honors ... "A Good Sports Year"
26) New Business: (if any,
of an emergency nature or that was not known at the time the agenda was posted).
notice being given and displayed by the authority of the School Board of Independent
District, I-6, acting by and through the undersigned.
Terry Due, Supt. of Schools
this 3rd day of June, 2010 at 3:30 p.m. on the door of the Education Service Center
at 1119 West Broadway, Collinsville, OK 74021.
=======================Ted Wright's comments added in purple
did not get an email version of the agenda yet so will sub with a photo from the
agenda posted at ESC. -- Ted 6/6/2010
the email Monday morning ... added below the photo -- Ted 6/7/2010)
-- above now