City Commission Meet -- Nov. 3, 2008 -- Collinsville, OK -- www.cvilleok.com

The Collinsville City Commission met Monday Nov. 3rd (at the City Hall Community Room, 106 N 12th Street) for a 7pm regular of the Municipal Authority & City Commission.

----------- Collinsville Municipal Authority:

1.Call to Order -- Trustee Stan Sallee

2. Flag Salute
3. Roll Call: All present except Pam Porter

Chairman Stan Sallee _____
Trustee Pam Porter _____
Trustee Bud York _____
Trustee Melodie Bateman _____
Trustee Billie Reeder _____

4. Consideration and possible action relating to a request for Trustee approval of the Consent Agenda. All matters listed under “Consent” are considered by the Authority Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from
the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of Claims and Payroll.
B. Approval of Minutes of the October 6, 2008 Regular Meeting, October 20, 2008 Regular Meeting.
-- approved

5. Discussion, consideration and possible action on items removed from the Consent Agenda. -- n/a

6. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) -- none

7. Adjournment.

Notice and agenda filed in the office of the City Clerk and posted at City Hall 4:00 p.m. on Friday, October 31, 2008.

----------- Collinsville City Commission:

1. Call to Order
2. Roll Call: -- all present except Pam Porter

Mayor Stan Sallee _____
Commissioner Pam Porter _____
Commissioner Bud York _____
Commissioner Melodie Bateman _____
Commissioner Billie Reeder _____

3. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of Claims and Payroll.
B. Approval of Minutes of the October 6, 2008 Regular Meeting, October 20, 2008 Regular Meeting.
-- approved

4. Discussion, consideration and possible action on items removed from the Consent Agenda. -- n/a

5. Discussion, consideration and possible action for approval of Assurances relating to Real Property Acquisition pertaining to NRCS Grant to clean creeks. -- approved, The City received word last week that a $400,000 grant from the Forestry Department had been approved for Collinsville to help clean up area creeks of trees damaged in the December 2007 ice storm. The city will have to match a portion of the grant but hope to do that with in-kind work. The work will be bid out but city workers may do some of the chipping. The same city dump site that was used for the original ice storm damage debris will again be used but DEQ has told the city the debris must be chipped (rather than burned).At least 45-60 more days of paper work and preparation are required before bids will be let. Permission of private property owners adjacent to creeks will be required for the removal of debris. The bid spec will likely allow 12 hour days (not Sundays) for 21,900 linear feet of creeks spaning the city. [per 11/5/2008 phone call from Mayor Stan Sallee: the grant is "up to" $400,000 as the exact amount could turn out to be less. -- Ted]

6. Discussion, consideration and possible action to enter into Executive Session as allowed by O.S. 25, 307 (B) (4).

A. Confidential communications between a public body and its attorney concerning a pending investigation, claim, or action if the public body, with the advice of its attorney, determines that disclosure will seriously impair the ability to the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
Donna Murray claim

7. Discussion, consideration and possible action on matters considered in Executive Session. -- no action was taken following return from executive session.

8. City Manager Report. -- Pam Polk reported on the following topics:
* Sunday's Kelsey Cartwright Day on the city plaza was nice with an extimated $1K raised for Kelsey's charity.
* The downtown Halloween activities were successful
* FEMA (ice storm) money still has not been received ... with the exception of a few small checks. The pilot program which was taken on by Collinsville to hopefully speed payment and reduce documentation has done neither as FEMA is now asking for complete documentation of hours and expenses.

9. City Attorney Report.-- none

10. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) -- none

11. Adjournment.

Notice and agenda filed in the office of the City Clerk and posted at City Hall 4:00 p.m. on Friday, October 31, 2008.
Angela Long, City Clerk

IF YOU REQUIRE SPECIAL ACCOMMODATION PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PLEASE NOTIFY CITY HALL BY 3:00 P.M. THE DAY OF THE MEETING.

=========

Additional comment by Ted Wright (in purple)

=====
This page sponsored in part by: