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Ted Wright -- last update 1/21/2008
(cityComisJan21.html) www.cvilleok.com
Copyright 2008
Collinsville, Oklahoma

City Commission Meeting Jan. 21, 2008 City Clerk & Treasurer Hired

The Collinsville City Commission met Monday, Jan. 21st (at the City Hall Community Room, 106 N 12th Street) for a 7pm regular of the Municipal Authority & City Commission.

----------- Collinsville Municipal Authority:

1. Call to Order.
2. Pledge
3. Roll Call -- all present
Chairman Stan Sallee ______
Trustee Pam Porter ______
Trustee Melodie Bateman ______
Trustee Trent Rogers ______
Trustee James Rigdon ______

4. CONSENT: All items listed under the Consent Agenda are deemed to be routine in nature by the governing body. They will be approved by one motion of the governing body. Items on the consent agenda will not be discussed. Any member desiring to discuss an item may request that it be removed from the Consent Agenda and placed on the regular agenda. It will then be considered and discussed.

A. Approval of minutes of the Collinsville Municipal Authority Special Meeting of December 26, 2007.
B. Approval of minutes of the Collinsville Municipal Authority Regular Meeting of January 7, 2008.
C. Approval of disbursements and payroll.
D. Supplemental Appropriation in the amount of $750.00; Reimbursement for surveying services for Victory Energy Plant.
-- approved

5. Discussion and action on items removed from the Consent Agenda. -- n/a

6. City Manager Report -- Pam Polk reported on the following topics:

• Many FEMA meetings in past 2 weeks (2 FEMA representatives working out of City Hall)
• FEMA brush assessment conducted Saturday (Jan. 19) estimated 50,000 cubic yards collected or still curbside + another estimate of damaged limbs still hanging in trees overhanging city right-of-way.
• Animal Shelter grand opening Saturday Jan. 26th.
• Chamber of Commerce installation banquet Saturday Jan. 26th.
• Bids for additional storm recovery equipment will be on the Feb. 4th agenda.
• S-Curve / Main St. Bridge / Downtown Streetscape activities

7. City Attorney Report -- none

8. Discussion and possible action to accept bid for material for Ashbury Park Development. -- after Mayor Sallee and Trustee Bateman recused themselve for any potential conflict of interest ... the remaining trustees approved the low bid of ~$103K by Stewart Irving. The only other bid received was for ~$125K.

9. Consideration of any new business, which can be considered an emergency to come before the Collinsville Municipal Authority not known about or which could not have been reasonably foreseen at the time of posting this agenda. -- none

10. Adjournment.

POSTED 01/18/2008 by Angela Long, Acting City Clerk

----------- Collinsville City Commission:

1. Call to Order.
2. Roll call and declaration of a quorum. -- all present

Mayor Stan Sallee _____
Commissioner Pam Porter _____
Commissioner Melodie Bateman _____
Commissioner Trent Rogers _____
Commissioner James Rigdon _____

3. CONSENT: All items listed under the Consent Agenda are deemed to be routine in nature by the governing body. They will be approved by one motion by the governing body. Items on the consent agenda will not be discussed. Any member desiring to discuss an item may request that it be removed from the Consent Agenda and placed on the regular agenda. It will then be discussed and considered.

A. Approval of minutes of the December 26, 2007 Special Meeting.
B. Approval of minutes of the January 3, 2008 Emergency Meeting.
C. Approval of minutes of the January 7, 2008 Regular Meeting.
D. Approval of minutes of the January 17, 2008 Special Meeting.
E. Approval of disbursements and payroll.
F. Approval of cemetery deed: Jim Lambert, two (2) spaces.
-- approved

4. Discussion and action on items removed from the Consent Agenda. -- n/a

5. Discussion and possible action on New Animal Shelter. -- Dr. Susan Babbit addressed the city commission on the realities of wishing for a no-kill facility -vs- the problems if the shelter over fills. The Friends of the Collinsville Animal Shelter (FOCAS) will work out the shared operational roles and responsibilities with the city soon via discussions with the City Manager and Police Department (which operates the old shelter). Babbitt suggested considering the old shelter be used for temporary isolation of new animals so they could be evaulated by local vets before locating to the new shelter. The new facility will open Jan. 26th with 14 dog runs and 16 cat "condos". Susan stressed that although FOCAS has directed the effort to build the shelter, the building belongs to the City of Collinsville. Babbitt promised an agressive adoption program (inculing monthly programs at the shelter & online listings) to help animals get new homes.

6. Discussion and possible action concerning Ordinance 806 to revise purchasing in the event that competitive bidding is not required when the City Commission of Collinsville or Collinsville Municipal Authority declares an emergency to preserve the health and welfare of the City of Collinsville. -- approved -- these revision have been pending for some time and will be used for future emergencies but were not available for the ice storm.

7. Discussion and possible action concerning an emergency clause pertaining to Ordinance 806. -- approved

8. Discussion and possible action concerning bank bids for line of credit
for ice storm damages. -- a $1.5 million line of credit with Bank of The Lakes at 4.2228% was approved. RCB Bank and American Bank also submitted bids but at higher rates. Steven Barnes, a new executive with Bank of the Lakes attended the meeting.

9. Discussion and possible action to enter into Executive Session as allowed by O.S. 25, 307 (B)(4).

A. Discussion concerning the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee.

· City Clerk/Treasurer selection process and possible hiring.

8. Discussion and possible action on matters considered in Executive Session. -- The commission hired Angela Long as the new City Clerk and Lori Stephens as the new City Treasurer.

9. Consideration of any new business, which can be considered an emergency, to come before the Collinsville City Commission not known about or which could not have been reasonably anticipated at the time of posting this agenda.

10. Adjournment:

POSTED 1/18/2008 by Angela Long, Acting City Clerk.

IF YOU REQUIRE SPECIAL ACCOMMODATION PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PLEASE NOTIFY CITY HALL BY 3:00 P.M. THE DAY OF THE MEETING.

Additional comment by Ted Wright (in purple)

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