City Commission Meet -- July 2, 2007 -- Collinsville, OK -- www.cvilleok.com

The Collinsville City Commission met Monday, July 2nd (at the City Hall Community Room, 106 N 12th Street) for a 7pm regular of the Municipal Authority.

====== Collinsville Municipal Authority (Agenda): =====

1. Call to Order.
2. Pledge
3. Roll Call -- all present

Chairman Stan Sallee ___
Trustee Trent Rogers ___
Trustee Melodie Bateman ___
Trustee Pam Porter ___
Trustee James Rigdon ___

4. CONSENT: All items listed under the Consent Agenda are deemed to be routine in nature by the governing body. They will be approved by one motion of the governing body. Items on the consent agenda will not be discussed. Any member desiring to discuss an item may request that it be removed from the Consent Agenda and placed on the regular agenda. It will then be considered and discussed.

A. Approval of minutes of the Collinsville Municipal Authority Regular meeting of June 18, 2007.
B. Supplemental Appropriation of $757.50; Reimbursement from Diversified Electric for incorrect payment.
C. Approval of disbursements and payroll.
-- approved

5. Discussion and action on items removed from the Consent Agenda. -- n/a

6. City Manager Report -- Pam Polk reported on the following topics:

Conversion to City trash collection coming along fine (Henry Parks has transferred over)
Meetings with Claremore Electric who will be helping the City with the new power lines to Victory Energy
Gift deed for land from Darling International almost completed
Broadway Bridge work has begun again but delayed by all of the June rain
Tulsa County will be helping with paving for the 13th & Main lot as well as the alleys.

7. City Attorney Report -- none

8. Discussion and possible action on awarding the bid for the Collinsville Wastewater Plant Expansion Project No. ORF-06-0009-CW. -- Approved the low bid by HCCO from the 6 bids received.

9. Discussion and possible action pertaining to a small community clean water SRF loan to Resolution 2007-04 approving professional services agreements; and containing other provisions relating thereto. -- approved.

10. Discussion and possible action with respect to Resolution 2007-05 approving and authorizing a small community clean water SPF loan from the Oklahoma Water Resources Board in the total aggregate principal amount of $1,300,000.00; approving the issuance of a promissory note in the total aggregate principal amount of $1,300,000.00, secured by a pledge of system revenues and certain sales tax revenues and authorizing its execution; approving and authorizing the execution of a loan agreement for a small community clean water SPR loan; approving and authorizing the execution of a security agreement; ratifying , confirming, and approving lease agreements; approving and authorizing the execution of a subordinate sales tax and agreement pertaining to a year to year pledge of certain sales tax revenue; approving various covenants; approving and authorizing payments of fees and expenses; and containing other provisions relating thereto. -- approved.

11. Discussion and possible action on Ordinance 800 to revise purchasing in the event that competitive bidding is not required when the City Commission or Collinsville Municipal Authority declares an emergency to preserve the health and welfare of the City of Collinsville. -- tabled and will move to city agenda next time

12. Discussion and possible action on emergency clause pertaining to Ordinance 800. -- tabled

13. Discussion and possible action on declaring an emergency for purchasing of supplies, materials and services relating to the trash services for the City of Collinsville. -- tabled

14. Consideration of any new business, which can be considered an emergency, to come before the City Commission not known about or which could not have been reasonably foreseen at the time of posting this agenda. -- none

15. Adjournment. TIME: 7:15pm

POSTED 06/29/07 by Kelly Young, City Clerk

====== Collinsville City Commission (Agenda): =====
1. Call to Order.
2. Roll call and declaration of a quorum.-- all present

Mayor Stan Sallee _____
Commissioner Pam Porter _____
Commissioner Melodie Bateman _____
Commissioner Trent Rogers _____
Commissioner James Ridgon _____

3. CONSENT: All items listed under the Consent Agenda are deemed to be routine in nature by the governing body. They will be approved by one motion by the governing body. Items on the consent agenda will not be discussed. Any member desiring to discuss an item may request that it be removed from the Consent Agenda and placed on the regular agenda. It will then be discussed and considered.

A. Approval of minutes of the June 18, 2007 Regular meeting.
B. Approval of disbursements and payroll.
C. Supplemental Appropriation of $450.00; Donation from RCB Bank for the Fourth of July celebration.
D. Supplemental Appropriation of $361.69; Reimbursement from FEMA for ice storm expenditures.
E. Supplemental Appropriation of $2190.00; Reimbursement from FEMA for ice storm expenditures.
F. Supplemental Appropriation of $6852.21; Reimbursement from FEMA for ice storm expenditures.
G. Cemetery Deeds; Karen and/or Larry White (4 spaces), Leona Williams (6 spaces).
-- approved

4. Discussion and action on items removed from the Consent Agenda. -- n/a

5. Discussion and possible action for dispatching services for the Collinsville Rural Fire Protection District. -- no action taken. Mayor Sallee stated this would be an administrative decision by the city manager later. The Rural Fire Chief and several of the total 27 volunteers and 3 paid rural firefighters were at the meeting to find out more on this possible action. The Chief said he was there to find out "what was going on?". Pam Polk agreed to a 60-day extension of the current agreement and more information within a few weeks on any possible changes to allow Rural Fire to prepare.

6. Discussion and possible action with respect to a Resolution 2007-07 approving action taken by the Collinsville Municipal Authority authorizing issuance, sale and delivery of a promissory note of the authority to the Oklahoma Water Resources Board; ratifying, confirming, and approving lease agreements; approving and authorizing the execution of a subordinate sales tax agreement pertaining to a year to year pledge of certain sales tax revenue; and containing other provisions related thereto. -- approved

7. Discussion and possible action on the cooperation agreement between the City of Collinsville and the Board of County Commissioners of Tulsa County for the purpose of participation in the Tulsa County Urban County Community Development Block Grant Program for federal fiscal years 2008-2010. -- approved ... per INCOG request ... Collinsville had been 1 of only 3 local communities not already part of the agreement. Jenks and Sapulpa also had agenda items to consider.

8. Discussion and possible action on approval of the Final Plat for Cooper Crossing II, a 47 lot subdivision on 45.95 acres located in section 27 of T-22 N, R 13 E, Tulsa County, City of Collinsville. Approval of the plat document does not constitute acceptance of street and drainage improvements. (See staff report). -- approved

9. Discussion and possible action to enter Executive Session to discuss claim of Jeremiah Wallace pursuant to Title 25 O.S. (B) (4). -- I left at this point and do not know action (if any) taken after the executive session -- Ted

10. Discussion and possible action pertaining to item #8, Executive Session.

11. Consideration of any new business, which can be considered an emergency, to come before the City Commission not known about or which could not have been reasonably anticipated at the time of posting this agenda.

12. Adjournment:

POSTED 06/29/07 by Kelly Young, City Clerk

IF YOU REQUIRE SPECIAL ACCOMMODATION PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PLEASE NOTIFY CITY HALL BY 3:00 P.M. THE DAY OF THE MEETING.

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